Policies & Procedures

Policy Statement

Prestwick Private Kindergarten is committed to providing an inclusive, nurturing and equitable environment where all children are supported to achieve their full potential.

We recognise that some children may require additional support to help them access learning, participate fully in nursery life and achieve positive outcomes. In line with the Education (Additional Support for Learning) (Scotland) Act 2004 (as amended), we understand that additional support needs may be:

• Short-term or long-term
• Arising from disability or health needs
• Related to social, emotional or behavioural needs
• Linked to family circumstances
• Associated with English as an additional language
• Required during a period of change or challenge

We are committed to early identification and timely support in partnership with families and other professionals.

Our Commitment

We aim to ensure that:

• Every child feels valued, respected and included.
• Barriers to learning and participation are identified and reduced.
• Support is tailored to the individual needs of the child.
• Children are supported within their peer group wherever possible.

Identification of Additional Support Needs

We support early identification through:

• Ongoing observation and assessment.
• Regular communication with parents/carers.
• Use of GIRFEC wellbeing indicators (Safe, Healthy, Achieving, Nurtured, Active, Respected, Responsible, Included).
• Professional discussion during staff meetings and supervision.

Where concerns arise, we will sensitively discuss these with parents/carers and agree next steps together.

Working in Partnership

We recognise that parents and carers are their child’s first and most important educators. We will:

• Work collaboratively with families to plan appropriate support.
• Develop Individual Support Plans (ISPs) where appropriate.
• Review progress regularly with parents/carers.
• Seek consent before sharing information with other agencies (unless child protection concerns apply).

Where required, we will liaise with relevant professionals such as:

• Speech and Language Therapists
• Educational Psychologists
• Health Visitors
• Occupational Therapists
• Social Work Services

Multi-agency working will always follow GIRFEC principles.

Providing Support

Support may include:

• Differentiated planning and adapted learning experiences.
• Environmental adjustments.
• Visual supports or communication aids.
• Small group or individual support.
• Adjustments to routines where appropriate.
• Additional staff training to enhance practice.

In line with the Equality Act 2010, we will make reasonable adjustments to ensure children are not disadvantaged due to disability.

Training & Staff Development

We are committed to ensuring staff have the skills and knowledge required to meet children’s needs. This may include:

• Targeted professional development
• External training opportunities
• Guidance from specialist services

When Needs Cannot Be Met

If, despite reasonable adjustments and consultation, we believe we cannot safely or effectively meet a child’s needs within our current provision, we will:

• Discuss concerns openly and respectfully with parents/carers.
• Seek advice from relevant professionals.
• Support families in identifying an alternative placement that may better meet their child’s needs.

The child’s wellbeing and best interests will always remain central to decision-making.

Policy Statement

Prestwick Private Kindergarten is committed to safeguarding the health, safety and wellbeing of all children in our care.

We recognise that some children may require medication during nursery hours and we will ensure this is administered safely, appropriately and in line with Care Inspectorate guidance and best practice.

Medication will only be administered where it is necessary to support a child’s health, wellbeing and inclusion.

General Principles

• Parental/carer written consent is required before any medication is administered.
• Staff will only administer medication they are trained and confident to give.
• At least two members of staff will be involved in the administration process (one administering, one witnessing), where possible.
• The dignity and privacy of the child will always be respected.
• All medication will be stored securely and in accordance with manufacturer instructions.

1. Temporary (Short-Term) Medication

Temporary medication refers to medication prescribed for a short period (e.g. antibiotics).

Requirements

A Temporary Medication Form must be completed in full and include:

• Child’s full name and date of birth
• Name and reason for medication
• Dosage, method and times to be administered
• Date medication commenced (first dose must be given at home)
• Date medication is to cease
• Known side effects or allergies
• Parent/carer signature confirming consent

Staff will not administer the first dose of any new medication.

Storage

• Medication must be in its original packaging with pharmacy label attached.
• Refrigerated medication will be stored in a clearly labelled, sealed container on the top shelf of the fridge, inaccessible to children.
• Non-refrigerated medication will be stored in a locked cupboard.
• Storage location will be recorded on the medication form.

2. Long-Term / Emergency (“Permanent”) Medication

This includes medication required for ongoing health conditions or emergencies (e.g. inhalers, EpiPens, antihistamines, epilepsy medication).

A Permanent Medication Form must include:

• Child’s full name
• Name and purpose of medication
• Clear dosage and method of administration
• Signs and symptoms requiring administration
• Possible side effects
• Storage requirements
• Expiry date
• Review date
• Signed parental consent

Where appropriate, an Individual Healthcare Plan will also be in place.

Administration

When medication is administered:

• The time, dosage and reason will be recorded immediately.
• The administering staff member and witness will sign the record.
• Parents/carers will be informed the same day.

Monitoring

• Management will review all long-term medication monthly to check expiry dates.
• Expired medication will not be used and will be returned to parents/carers.

Emergency medication will be readily accessible to staff at all times but kept out of reach of children.

3. Prescribed Medication

We will only administer medication prescribed by a GP, nurse prescriber, dentist or pharmacist.

Prescribed medication must:

• Be in its original container
• Be clearly labelled with the child’s name
• State dosage and administration instructions
• Include the pharmacy label

Medication prescribed for someone other than the named child will not be administered.

4. Non-Prescribed Medication

Non-prescribed medication (e.g. paracetamol, antihistamines) will only be administered:

• With prior written parental consent
• Where appropriate to the child’s condition
• In line with dosage guidance

Parents/carers will always be contacted prior to administration unless an agreed protocol is in place as part of a child’s care plan

The nursery will not administer medication solely to reduce a fever to allow a child to remain in nursery.

5. Medication Inventory & In/Out Procedures

• All medication stored on-site will be recorded in a Medication Inventory Log.
• Medication brought in daily and taken home must be signed in and out.
• Storage and return of medication will be documented.

6. Managing Fever & Sudden Illness

If a child develops a temperature (above 37.5°C):

• Parents/carers will be contacted promptly.
• The child will be made comfortable, hydrated and monitored.
• Light clothing will be removed if appropriate.

If parents/carers are delayed and prior written consent exists, management may administer paracetamol or ibuprofen in accordance with dosage guidance.

Urgent medical advice will be sought where:

• A child aged 3–6 months has a temperature of 39°C or higher
• A child appears unusually drowsy, floppy, distressed or causes concern
• There are symptoms of serious illness

Emergency services will be contacted where necessary.

7. Record Keeping & Confidentiality

• All medication records will be signed and dated by staff and parents/carers.
• Records will be stored securely in line with GDPR and Data Protection legislation.
• Records will be retained in accordance with statutory guidance.

Policy Statement

Prestwick Private Kindergarten is committed to ensuring the health, safety and wellbeing of all children in our care. While we take every reasonable precaution to provide a safe environment, minor accidents such as bumps, grazes or falls may occasionally occur.

We ensure that appropriate first aid provision is always in place in accordance with Scottish legislation and Care Inspectorate guidance.

First Aid Provision

• At least one member of staff holding a current Paediatric First Aid qualification is always present, including during outings.
• First aid training is refreshed in line with national requirements.
• A fully stocked first aid box is always accessible and stored in a clearly identified location.
• First aid kits are also available for outings.
• All staff are aware of emergency procedures.

Administration of First Aid

• Basic first aid will be administered to a child following an accident or minor injury.
• All first aid treatment is carried out by a trained member of staff.
• Hypoallergenic dressings (plasters) may be used where appropriate.
• Blue detectable plasters will be used by staff involved in food handling, in line with food safety regulations.
• Management will be informed of all incidents requiring first aid.

Recording & Communication

• All accidents and incidents are recorded accurately in the nursery accident/incident record.
• Parents/carers are informed as soon as reasonably practicable following any injury.
• Parents are asked to sign the accident/incident record to confirm they have been informed.
• Patterns of accidents/incidents are monitored to identify any emerging risks.

Serious Injury or Medical Emergency

In the event of a serious accident, injury, or sudden illness:

• Emergency services will be contacted immediately (999).
• A member of staff will accompany the child to hospital if required.
• Parents/carers will be contacted without delay.
• If parents cannot be reached, the nursery will act in the best interests of the child.

Prestwick Private Kindergarten reserves the right to seek emergency medical treatment at the nearest Accident and Emergency Department where it is considered necessary to safeguard a child’s health or life.

Policy Statement

Prestwick Private Kindergarten is committed to providing a welcoming, inclusive and nurturing environment for all children and families.

In line with the Equality Act 2010 and the Health and Social Care Standards, we ensure that no child or family is discriminated against on the grounds of ethnicity, culture, religion, disability, family background, gender or additional support needs.

We aim to make our admissions process transparent, fair and supportive, recognising that starting nursery is a significant transition for both children and families.

Admissions Procedure

Information about our service, including opening hours, fees, session options and general information, is available to all prospective families through our website, admission pack and Parent Handbook.

Registration Process

• Parents/carers complete a Registration Form.
• A registration fee secures a place.
• Children are added to the waiting list in order of application.
• Places are generally allocated on a first come, first served basis.
• Priority may be given to siblings of children already attending the nursery.

Before a start date is confirmed, parents/carers will:

• Meet with the management team.
• Be introduced to their child’s allocated Key Worker.
• Provide detailed registration information, including:
  • Emergency contacts
  • Medical history
  • Dietary requirements
  • Additional support needs
  • Relevant professional involvement (if applicable)

All personal information is stored securely in line with UK GDPR and our Confidentiality Policy.

Inclusion & Additional Support

We recognise that children may have individual needs requiring additional planning or support.

Where a child has identified Additional Support Needs, we will:

• Meet with parents/carers to discuss the child’s needs.
• Liaise with relevant professionals (with consent).
• Consider reasonable adjustments in line with the Equality Act 2010.
• Ensure appropriate planning and staffing arrangements are in place where possible.

The child’s wellbeing, safety and inclusion will always guide decision-making.

Settling-In Procedure

We understand that starting nursery is a major transition. We are committed to supporting children to settle at a pace that reflects their individual needs.

Our Approach

• Each child is allocated a Key Worker to provide consistent care and support.
• Settling-in visits are arranged prior to the child’s start date.
• Trial sessions are flexible and planned in partnership with parents/carers.
• Parents/carers are encouraged to share information about routines, interests and comfort items.
• Familiar toys or comfort objects from home may be brought in where appropriate.

We recognise that separation can be emotional. We therefore:

• Encourage parents/carers to say goodbye clearly and positively.
• Provide reassurance and comfort to children.
• Offer updates via phone call where requested.
• Provide verbal feedback at collection.

We advise parents/carers to collect children on time during the settling-in period to help build trust and confidence.

Partnership with Parents & Carers

We value parents and carers as partners in their child’s care and learning.

Families will receive:

• A Welcome Pack and emailed policies.
• Information about daily routines and expectations.
• Ongoing opportunities to discuss their child’s progress and wellbeing.

Open communication is central to ensuring a smooth transition from home to nursery.

Policy Statement

Prestwick Private Kindergarten is committed to providing a safe and healthy environment for all children, staff, and visitors. We recognise that allergies can be life-threatening and take all reasonable steps to minimise the risk of allergic reactions and anaphylaxis within the nursery.

We work closely with parents/carers and healthcare professionals to ensure children with allergies are supported safely and inclusively.

The wellbeing and safety of children with allergies is a priority at all times.

Aims of the Policy

We aim to:

• Protect children with known allergies from exposure to allergens.
• Ensure staff understand how to recognise and respond to allergic reactions.
• Provide appropriate training for staff regarding allergy management and emergency medication.
• Work in partnership with parents/carers to manage allergies safely.
• Promote an inclusive environment where children with allergies can participate safely in nursery activities.

Definition of Allergies & Anaphylaxis

An allergy is an immune system reaction to a substance that is usually harmless to others.

Common allergens include:

• Nuts and peanuts
• Milk and dairy products
• Eggs
• Fish and shellfish
• Sesame
• Wheat or gluten
• Soya
• Insect stings
• Medication
• Latex

Anaphylaxis is a severe and potentially life-threatening allergic reaction requiring immediate medical attention.

Responsibilities

Management Responsibilities

Management will:

• Ensure allergy information is obtained before a child starts nursery.
• Maintain accurate allergy records and care plans.
• Ensure staff receive appropriate allergy and anaphylaxis training.
• Ensure emergency medication is accessible at all times.
• Inform all relevant staff of children’s allergies while maintaining confidentiality.
• Carry out risk assessments where required.
• Review procedures regularly.

Staff Responsibilities

All staff must:

• Be aware of children with allergies in their care.
• Follow allergy management procedures and care plans.
• Prevent exposure to known allergens wherever possible.
• Check food ingredients and labels carefully.
• Supervise children during meals and snacks.
• Recognise signs and symptoms of allergic reactions.
• Act immediately in an emergency.
• Attend allergy and anaphylaxis training as required.

Parent/Carer Responsibilities

Parents/carers must:

• Inform the nursery of any allergies, intolerances, or medical conditions before their child starts.
• Provide up-to-date medical information and care plans.
• Supply prescribed medication, including in-date adrenaline auto-injectors where required.
• Inform the nursery immediately of any changes to allergies or treatment.
• Ensure medication provided is clearly labelled and replaced before expiry.

Allergy Management Procedures

The nursery will:

• Record all allergies and dietary requirements.
• Display allergy information discreetly for staff use.
• Implement individual healthcare plans where required.
• Ensure food preparation procedures minimise cross-contamination risks.
• Carefully monitor activities involving food, sensory play, or outdoor allergens.
• Carry out individual risk assessments when appropriate.

Where possible, the nursery will discourage foods containing high-risk allergens such as nuts from being brought into the setting.

Signs & Symptoms of an Allergic Reaction

Symptoms may include:

Mild to Moderate Reactions

• Rash or hives
• Itching
• Redness or swelling
• Stomach pain or vomiting
• Sneezing or runny nose

Severe Reactions (Anaphylaxis)

• Difficulty breathing
• Wheezing
• Swelling of the lips, tongue, or throat
• Difficulty speaking or swallowing
• Collapse or loss of consciousness

Anaphylaxis is a medical emergency.

Emergency Procedure for Severe Allergic Reaction

If a child shows signs of anaphylaxis:

1. Administer prescribed adrenaline auto-injector immediately (if available and trained to do so).
2. Dial 999 and request an ambulance.
3. Inform management immediately.
4. Contact parents/carers.
5. Continue to monitor the child closely.
6. A staff member will accompany the child to hospital if parents/carers are unavailable.
7. Record the incident fully.

Children experiencing anaphylaxis must always receive medical assessment even if symptoms improve.

Food Safety & Mealtimes

To reduce allergy risks:

• Staff will supervise all meal and snack times.
• Children will be discouraged from sharing food or drinks.
• Tables and surfaces will be cleaned before and after eating.
• Staff will check ingredients carefully before serving food.
• Dietary requirements will be clearly communicated to kitchen staff and relevant employees.

Medication Storage

Emergency medication:

• Must be easily accessible at all times.
• Will be stored safely but not locked away if urgent access is required.
• Will accompany children on outings and outdoor activities.
• Will only be administered by trained staff where possible.

Medication records will be maintained in line with nursery procedures.

Training

Relevant staff will receive training in:

• Allergy awareness
• Recognising allergic reactions
• Administration of adrenaline auto-injectors
• Emergency procedures

Training will be refreshed regularly.

Confidentiality

Information regarding allergies and medical conditions will be treated confidentially and shared only with staff who need the information to keep children safe.

Policy Statement

Prestwick Private Kindergarten is committed to safeguarding the health, safety and wellbeing of all children in our care.

We recognise that anaphylaxis is a life-threatening medical emergency that requires immediate action. We ensure that children with diagnosed severe allergies are supported through robust planning, staff training and clear emergency procedures.

Individual Healthcare Planning

For any child diagnosed with a severe allergy requiring an adrenaline auto-injector (e.g. EpiPen), the following will be in place:

• A completed Allergy Record / Care Plan detailing:
  • The specific allergy/allergen
  • Known triggers
  • Signs and symptoms of an allergic reaction
  • Clear step-by-step emergency action
  • Dosage and administration instructions
  • Emergency contact details
• Written parental consent for administration of medication
• Medication stored safely but readily accessible to staff at all times
• Expiry dates monitored monthly by management

Recognising Anaphylaxis

Staff are trained to recognise symptoms, which may include:

• Swelling of lips, face, throat or tongue
• Difficulty breathing or wheezing
• Persistent cough
• Sudden rash, hives or redness
• Pale, floppy or drowsy presentation
• Vomiting
• Collapse or loss of consciousness

All staff receive regular training in recognising and responding to anaphylaxis.

Emergency Procedure

If a Child Has a Diagnosed Allergy and an Adrenaline Auto-Injector Is Available

1. The Person in Charge is informed immediately.
2. Emergency Services (999) are called without delay, stating “anaphylaxis.”
3. A trained member of staff retrieves the adrenaline auto-injector.
4. A trained senior staff member administers the adrenaline auto-injector immediately, following the child’s Care Plan.
5. The time of administration is recorded.
6. A member of staff contacts the parent/carer immediately.
7. Other children are calmly removed from the area to ensure safety and privacy.
8. The child is laid flat with legs elevated (unless breathing difficulties require them to sit upright).
9. The allergen (if known) is removed where possible.

If there is no improvement after 5 minutes and a second prescribed auto-injector is available, it will be administered as directed in the child’s Care Plan.

A member of staff will accompany the child to hospital if parents/carers have not yet arrived.

Emergency Procedure

If a Child Has No Prescribed Auto-Injector

1. The Person in Charge is informed immediately.
2. Emergency Services (999) are called immediately.
3. Parents/carers are contacted without delay.
4. The allergen (if known) is removed.
5. The child is laid flat with legs elevated (unless breathing difficulties require them to sit upright).
6. Staff will monitor airway, breathing and circulation until emergency services arrive.

Staff will not delay calling emergency services under any circumstances.

Post-Incident Procedure

• The incident will be recorded in detail.
• Parents/carers will be fully informed.
• The Care Inspectorate will be notified where required.
• A review of procedures and risk assessments will take place.

Prevention & Risk Reduction

We minimise risk by:

• Recording all allergies clearly and discreetly.
• Displaying allergy information in food preparation areas (confidentially).
• Ensuring food preparation follows allergen management guidance.
• Using designated plates, bowls and cups.
• Completing risk assessments for activities involving food or environmental allergens.
• Promoting staff awareness at all times.

Training & Monitoring

• All staff receive training in recognising and responding to anaphylaxis.
• Designated staff are trained in administering adrenaline auto-injectors.
• Training is refreshed regularly.

Policy Statement

Prestwick Private Kindergarten recognises the valuable contribution that apprentices, students, work experience placements and voluntary workers can make to our setting.

We are committed to ensuring that all individuals undertaking placements within the nursery do so in a safe, supported and appropriately supervised manner, in line with Scottish legislation and Care Inspectorate guidance.

The safety and wellbeing of children remain paramount at all times.

Recruitment & Vetting

All apprentices, students and voluntary workers will be recruited in line with safer recruitment practices.

This includes:

• Membership of the Protecting Vulnerable Groups (PVG) Scheme where legally required.
• Appropriate references (where applicable).
• Confirmation of placement details from college, training provider or organisation.
• Verification of identity.

Short-term school work experience pupils (typically one week) may be exempt from PVG membership in line with current legislation; however, they will always be fully supervised.

No individual will commence placement until appropriate checks are complete.

Induction

All A.S.W.V. individuals will complete an induction prior to working with children. This will include:

• Whistleblowing Policy
• Confidentiality & Data Protection Policy
• Child Protection Policy & Procedures
• Fire Safety & Emergency Evacuation Procedures
• Health & Safety procedures
• Code of Conduct

They will receive an A.S.W.V. Policy Pack containing relevant policies.

Child protection responsibilities and confidentiality expectations will be clearly explained verbally and understanding confirmed.

Supervision & Roles

• A.S.W.V. individuals will be supervised at all times.
• They will not be included in staff ratios unless they are a recognised apprentice employed within ratio and suitably qualified (in line with Care Inspectorate requirements).
• They must not be left alone with children unless authorised by management and appropriately vetted.
• They are not permitted to open doors to visitors or admit individuals to the premises unless authorised by management.
• They must always work under the direction of a qualified member of staff.

Professional Conduct

All A.S.W.V. individuals are expected to:

• Maintain professional boundaries.
• Adhere to confidentiality requirements.
• Follow nursery policies and procedures at all times.
• Demonstrate respectful, inclusive and appropriate behaviour.
• Raise concerns in line with our Whistleblowing Policy.

Mobile phone use must comply with the nursery’s Mobile Phone & Photography Policy.

Safeguarding

All A.S.W.V. individuals must:

• Be aware of their responsibility to safeguard children.
• Report any child protection concerns immediately to the Designated Child Protection Coordinator.
• Understand that safeguarding takes precedence over confidentiality.

Failure to follow safeguarding procedures may result in immediate termination of placement.

Termination of Placement

Management reserves the right to terminate a placement immediately if:

• An individual poses a risk to children’s safety or wellbeing.
• Professional conduct falls below expected standards.
• Policies and procedures are breached.

The safety and wellbeing of children will always be the primary consideration.

Apprentices – Employment Expectations

Apprentices employed by Prestwick Private Kindergarten are recognised as members of the staff team and are expected to:

• Demonstrate flexibility in supporting the needs of the service.
• Participate fully in training and professional development.
• Maintain professional standards at all times.

Management is committed to treating apprentices fairly and will endeavour to be flexible in accommodating reasonable requests for time off, where operationally possible.

Policy Statement

Prestwick Private Kindergarten recognises that baking activities provide valuable learning experiences, supporting children’s development in numeracy, literacy, communication, fine motor skills and wellbeing.

All baking activities will be planned and carried out in a safe, hygienic and inclusive manner, in line with food hygiene regulations and Care Inspectorate guidance.

Children’s safety, wellbeing and dignity will always be prioritised.

Planning & Preparation

Effective preparation is essential for safe and successful baking experiences.

Staff will ensure:

• Ingredients and utensils are prepared in advance.
• Work surfaces are cleaned and sanitised before use.
• All equipment is safe, clean and age-appropriate.
• Allergen information is checked prior to the activity.
• Individual dietary requirements are considered.
• Separate bowls and utensils are provided for each child to reduce cross-contamination.
• Labels and bags/containers are prepared in advance so children can take home their own baking safely.

A risk assessment will be undertaken where necessary (e.g. use of heat sources, electrical equipment).

Hygiene & Infection Control

To maintain high standards of hygiene:

• Staff will model effective handwashing before the activity.
• Children will be supervised to wash and dry their hands correctly.
• Sleeves will be rolled up and aprons worn.
• Long hair will be tied back where appropriate.
• Primary coloured tongs and utensils will be used appropriately:
  • Designated food-use equipment must only be used for food preparation.
  • Play resources must never be used for food activities.

Any child who is unwell or has had sickness or diarrhoea within the last 48 hours will not participate in baking activities.

Supervision & Ratios

• Baking activities will be closely supervised at all times.
• A recommended group size is two children at a time, although this may increase to a maximum of four children depending on age, ability and staffing levels.
• Staff will ensure children are supported according to their developmental stage.
• Children will not access hot ovens, sharp utensils or electrical equipment without direct adult supervision and control.

Hot trays and ovens must only be handled by staff.

Allergens & Dietary Requirements

Prior to any baking activity:

• Staff will check children’s allergy and dietary records.
• Allergen risks will be assessed.
• Alternative ingredients will be provided where necessary to ensure inclusion.
• Cross-contamination will be prevented through careful preparation and cleaning procedures.

Communication

If baking is taking place close to collection time and the responsible staff member is finishing their shift, clear communication must be given to the staff member taking over to ensure:

• Children’s baking is correctly labelled and stored.
• Parents/carers receive relevant information.
• Any allergy or dietary notes are shared.

Parents/carers will be informed of the ingredients used where appropriate.

Learning & Inclusion

Baking activities will:

• Promote independence and confidence.
• Encourage turn-taking and cooperation.
• Support language development through discussion of ingredients, textures and processes.
• Be adapted to ensure children with additional support needs can participate fully.

Policy Statement

“All children and young people in Scotland have the right to be cared for and protected from harm and abuse and to grow up in a safe environment in which their rights are respected and their needs met. Children and young people should get the help they need, when they need it, and their safety is always paramount.”
— National Guidance for Child Protection in Scotland

Prestwick Private Kindergarten is fully committed to safeguarding and promoting the welfare and wellbeing of all children in our care.

The welfare of the child is paramount.

We operate in accordance with Scottish legislation, national guidance and local child protection procedures. We follow the principles of GIRFEC and the SHANARRI wellbeing indicators to ensure children are Safe, Healthy, Achieving, Nurtured, Active, Respected, Responsible and Included.

Legislative & Guidance Framework

This policy is informed by:

• UNCRC (United Nations Convention on the Rights of the Child)
• Children and Young People (Scotland) Act 2014
• National Guidance for Child Protection in Scotland
• GIRFEC
• Public Services Reform (Scotland) Act 2010
• Data Protection Act 2018 & UK GDPR
• Health and Social Care Standards

Designated Child Protection Coordinators

The Designated Child Protection Coordinators (CPCs) are:

Susan Taylor
Cara Taylor

All concerns must be reported immediately to a CPC.

Our Safeguarding Responsibilities

Prestwick Private Kindergarten will:

• Provide a safe and secure environment.
• Ensure all staff receive regular child protection training.
• Follow safer recruitment procedures, including PVG membership.
• Maintain clear reporting and recording systems.
• Work in partnership with families and relevant agencies.
• Promote children’s rights and voice.

Recognising Abuse

Staff are trained to recognise potential indicators of abuse. Abuse may include:

Physical Abuse

• Unexplained bruising or marks
• Burns, bite marks, fractures
• Injuries inconsistent with explanation
• Signs of head injury
• Breathing difficulties or seizures linked to suspected harm

Sexual Abuse

• Age-inappropriate sexual knowledge or behaviour
• Genital soreness, bruising or discharge
• Nightmares or sudden behavioural changes
• Regression in toileting
• Avoidance of certain individuals

Emotional Abuse

• Persistent low self-esteem
• Excessive withdrawal or anxiety
• Extreme outbursts
• Lack of attachment
• Developmentally inappropriate behaviour

Neglect

• Poor hygiene or inappropriate clothing
• Unmet medical needs
• Persistent hunger
• Developmental delay
• Frequent unexplained absences

Staff understand that indicators rarely occur in isolation and that safeguarding concerns may arise from patterns over time.

Responding to a Disclosure

If a child discloses abuse, staff must:

• Stay calm and listen carefully.
• Reassure the child they have done the right thing.
• Not promise confidentiality.
• Avoid leading or investigative questions.
• Record the child’s exact words.
• Report immediately to a Child Protection Coordinator.

Staff must never investigate concerns themselves.

Reporting Procedure

1. Staff report concerns immediately to a CPC.
2. A written record is completed, including:
   • Date and time
   • Factual observations
   • Exact words used by the child
   • Details of injuries (recorded on a body map where required)
3. Records are stored securely in a locked cabinet.
4. The CPC assesses the information and determines next steps.

If a child is believed to be at risk of significant harm:

• Social Work Services will be contacted immediately.
• If the child is in immediate danger, Police Scotland will be contacted on 999.

The nursery will not delay referral to seek parental consent if doing so may place the child at further risk.

Allegations Against Staff

Any concern about a member of staff must be reported immediately to management.

• The Care Inspectorate will be notified where required.
• Appropriate external agencies will be contacted.
• The nursery will fully cooperate with investigations.

Staff must not discuss allegations publicly or privately.

Confidentiality

Information will only be shared with relevant professionals on a need-to-know basis.

Safeguarding concerns override normal confidentiality rules.

Staff must never discuss children or families outside the nursery setting.

Safeguarding Practice Expectations

Staff must:

• Never be alone in isolated areas without transparency.
• Follow toileting and intimate care procedures appropriately.
• Maintain professional boundaries at all times.
• Avoid inappropriate conversations around children.
• Treat all children with dignity and respect.
• Ensure inclusion regardless of gender, disability, ethnicity, culture or religion.

Working in Partnership

We recognise the importance of multi-agency working. Where appropriate, we will liaise with:

• Social Work Services
• Health Visitors
• Police Scotland
• Child Protection Teams
• The Care Inspectorate

We expect all staff to cooperate fully with investigations and information requests.

Contact Numbers

Social Work Services: 01292 267675
Police Scotland (Non-Emergency): 101
Emergency Services: 999
Care Inspectorate: 0345 600 9527

Policy Statement

Prestwick Private Kindergarten is committed to promoting the health, safety and wellbeing of all children and staff.

To minimise the spread of infection, we follow current guidance from Public Health Scotland and NHS Scotland regarding exclusion periods for common childhood illnesses.

Unwell children are best cared for at home. We ask parents/carers to support us in protecting all children by adhering to the exclusion guidance outlined below.

General Principles

• Parents/carers must inform the nursery of any infectious illness.
• Children must be well enough to participate in normal nursery activities before returning.
• The nursery reserves the right to request medical advice where necessary.
• Exclusion periods may be extended in line with updated public health guidance.

Exclusion Guidance for Common Illnesses

Chickenpox

Children may return when all spots have dried and crusted over (usually 7–10 days after onset).

Hand, Foot and Mouth Disease

Children may return when they are well enough to attend. Blisters should be dry. This is typically 5–8 days.

Conjunctivitis

No exclusion is normally required unless the child is unwell or unable to comfortably participate in nursery activities.

Due to the close-contact nature of the baby room environment, the nursery may request temporary exclusion where symptoms are severe, discharge is excessive, or infection control cannot be maintained effectively.

Parents/carers should seek medical or pharmacy advice where symptoms are significant or persistent.

If prescribed eye drops or treatment, the first dose should be administered at home before attendance, where possible.

Slapped Cheek (Parvovirus B19)

No exclusion is required once the rash appears, as the infection is no longer contagious at that stage.
If the child is otherwise unwell, they should remain at home.

Upper Respiratory Infection (including chest infection requiring antibiotics)

No exclusion if the child is well enough to attend.
The first dose of any prescribed antibiotics must be administered at home.

Sickness & Diarrhoea

Children must remain off nursery for 48 hours after the last episode of vomiting or diarrhoea.

This applies regardless of the suspected cause.

Cold Sores

No exclusion unless the child is unable to manage secretions safely.
Cold sores should be covered where possible and good hygiene practised.

Impetigo

Children may return once lesions are dry and crusted, or 48 hours after starting antibiotic treatment, as advised by a GP or pharmacist.

Scarlet Fever / Strep A

Children may return 24 hours after starting appropriate antibiotic treatment and when they feel well enough to attend.

Influenza (Flu)

Children may return once fever has resolved and they are well enough to participate in activities.

Shingles

Children may return when the rash is covered and lesions are dry, and they are well enough to attend.

Mpox (formerly Monkeypox)

Children may return when medically cleared and all lesions have healed in line with current public health advice.

Fever

If a child develops a temperature of 37.5°C or above whilst at nursery:

• Parents/carers will be contacted.
• The child will be made comfortable and monitored.
• If the child remains unwell, parents/carers will be asked to collect them.

Children must be fever-free (without medication) and well enough to attend before returning.

Outbreak Management

In the event of an outbreak of infectious illness:

• Parents/carers will be informed.
• Public Health guidance will be followed.
• Additional cleaning and infection control measures will be implemented.

Policy Statement

Prestwick Private Kindergarten is committed to respecting, promoting, and protecting the rights of all children in our care.

We believe every child has the right to:

• Feel safe, valued, and included
• Be listened to and respected
• Learn and develop to their full potential
• Play, explore, and express themselves freely
• Be treated fairly and with dignity

We recognise children as individuals with their own voices, views, feelings, and rights.

Our practice is guided by the principles of the:

United Nations

United Nations Convention on the Rights of the Child (UNCRC)

UNCRC Information

and the:

Scottish Government

UNCRC (Incorporation) (Scotland) Act 2024

Scottish Government UNCRC Guidance

Policy Aims

We aim to:

• Promote children’s rights throughout nursery life.
• Ensure children feel safe, respected, and included.
• Listen to children’s views and involve them in decisions affecting them.
• Provide a nurturing, inclusive, and supportive environment.
• Encourage children to develop confidence, independence, and self-esteem.
• Support children to understand fairness, kindness, and respect for others.
• Protect children from harm, discrimination, and abuse.

Key Rights We Promote

At Prestwick Private Kindergarten, we support children’s rights to:

• Be safe and protected from harm
• Be heard and listened to
• Play and relax
• Learn and develop
• Access healthcare and support
• Express thoughts, feelings, and opinions
• Be treated equally and fairly
• Maintain their identity, culture, and beliefs
• Receive support if they are vulnerable or need additional help

Children’s rights are embedded within our daily practice, routines, and interactions.

Listening to Children

We believe children should be active participants in their nursery experience.

Staff will:

• Listen carefully to children’s views and ideas
• Encourage children to make choices
• Respect children’s opinions and feelings
• Support children to communicate in ways appropriate to their age and stage of development
• Observe children’s interests and respond to them appropriately

Children will be encouraged to express themselves through:

• Play
• Conversation
• Creative activities
• Group discussions
• Storytelling
• Daily routines

Inclusion & Equality

Every child is unique and valued.

We are committed to ensuring all children:

• Feel included and respected
• Have equal opportunities to participate
• Are supported according to their individual needs
• Are protected from discrimination, bullying, or exclusion

We celebrate diversity and promote respect for different:

• Cultures
• Languages
• Family backgrounds
• Religions and beliefs
• Abilities and needs

Positive Relationships

Staff will build warm, respectful, and nurturing relationships with children.

We will:

• Treat children with kindness and dignity
• Use positive behaviour support approaches
• Encourage empathy, respect, and cooperation
• Promote children’s confidence and emotional wellbeing

Physical punishment, humiliation, intimidation, or degrading treatment will never be tolerated.

Safeguarding & Protection

Protecting children’s rights includes safeguarding them from harm.

The nursery follows robust:

• Child protection procedures
• Safeguarding practices
• Health and safety procedures
• Whistleblowing procedures

Children’s safety and wellbeing will always be the priority.

Supporting Children to Understand Rights

Children will be supported through age-appropriate learning experiences to understand:

• Their rights
• Respect for others
• Kindness and fairness
• Personal safety
• Feelings and emotions
• Seeking help from trusted adults

Rights-based approaches will be embedded naturally within play and learning.

Partnership with Families

We value strong partnerships with parents/carers and recognise families play a vital role in supporting children’s rights and wellbeing.

We will:

• Work collaboratively with families
• Respect family values and backgrounds
• Encourage open communication
• Share information respectfully and appropriately

Staff Responsibilities

All staff are responsible for:

• Upholding children’s rights
• Treating children with dignity and respect
• Listening to children’s voices
• Challenging discriminatory behaviour
• Maintaining safe and inclusive practice
• Following safeguarding procedures

Policy Statement

Prestwick Private Kindergarten is committed to providing a high-quality service in which children are safe, nurtured and supported to achieve their full potential.

We value feedback from parents, carers and service users. Complaints, concerns and suggestions help us improve our service and ensure we meet the Health and Social Care Standards.

We aim to deal with all complaints:

• Promptly
• Fairly
• Respectfully
• Confidentially
• In a child-centred manner

Making a complaint will not affect how you or your child are treated.

How to Raise a Concern

We encourage parents/carers to raise concerns as soon as possible so they can be resolved quickly.

Complaints can be made:

• In person
• By telephone
• In writing
• By email
• Through a representative acting on your behalf

You may make a complaint at any time, even about events that occurred some time ago.

Our Complaints Procedure

Stage 1 – Informal Resolution

Most concerns can be resolved quickly by speaking directly to the Manager.

• We will listen carefully and respond respectfully.
• Where we have made a mistake, we will apologise.
• We aim to resolve informal complaints within 5 working days where possible.

Stage 2 – Formal Complaint

If the matter cannot be resolved informally, a formal complaint can be made.

• We will acknowledge receipt of your complaint within 3 working days.
• We will investigate the concern thoroughly and objectively.
• We will provide a written response within 20 working days.
• If more time is required, we will explain why and provide an updated timescale.

The response will outline:

• What we found
• Any action taken
• Any changes made as a result

Confidentiality

All complaints will be handled sensitively and confidentially.

Information will only be shared with those who need to know in order to investigate and resolve the matter.

If You Remain Dissatisfied

If you are not satisfied with our response, or if you prefer to raise your complaint directly with the regulator, you may contact:

Care Inspectorate
Compass House
11 Riverside Drive
Dundee
DD1 4NY

Telephone: 0345 600 9527
Email: enquiries@careinspectorate.com
Website: www.careinspectorate.com

You may also seek advice from the Scottish Public Services Ombudsman (SPSO) where appropriate.

Learning from Complaints

We record and review complaints to:

• Identify patterns or recurring issues
• Improve our policies and procedures
• Enhance the quality of our service

Complaints are seen as an opportunity to improve.

Policy Statement

Prestwick Private Kindergarten is committed to protecting the privacy, dignity and rights of children, parents/carers, families and staff.

We recognise that in the course of our work we handle personal and sometimes sensitive information. We ensure that all information is managed lawfully, securely and in line with the Data Protection Act 2018 and UK GDPR.

The safety and wellbeing of children is paramount. Confidentiality will be respected at all times, except where safeguarding concerns require information to be shared in order to protect a child.

Principles of Confidentiality

We will ensure that:

• Personal information is collected only where necessary.
• Information is accurate, relevant and up to date.
• Information is stored securely.
• Access is restricted to authorised persons only.
• Information is not shared without consent unless legally required.
• Records are retained and disposed of in accordance with legal requirements.

Working with Children & Families

We understand that working with children and families may involve sensitive information.

• Information shared verbally or in writing by parents/carers is treated confidentially.
• Parents/carers are informed about the records kept on their child.
• Parents/carers have the right to access their own child’s records upon request (subject to safeguarding limitations).
• Children’s records are kept in individual files stored securely in a locked cabinet or secure digital system.
• Files are accessible only to management and authorised staff as appropriate.
• Staff discuss children only for legitimate professional purposes such as care planning, curriculum development or safeguarding.

Staff, volunteers and management must not discuss children or families outside the nursery setting.

Sharing Information

Children’s personal information will not be shared with third parties without parental/carer knowledge and consent, unless:

• There is a child protection concern.
• There is a legal obligation to share information.
• It is necessary to protect the vital interests of the child.

Where possible and appropriate, parents/carers will be informed before information is shared.

Safeguarding & Confidentiality

The nursery recognises that child protection concerns override normal confidentiality procedures.

• Any safeguarding information will be recorded accurately.
• Child protection records are stored separately in a secure, confidential file.
• Access to safeguarding records is restricted to the Designated Child Protection Coordinators and management.
• Information will be shared with Social Work Services, Police Scotland or other relevant agencies where required.

Parents/carers may not be informed prior to referral if doing so could place a child at further risk.

Staff Responsibilities

All staff, students, volunteers and management must:

• Adhere to this policy at all times.
• Maintain professional boundaries.
• Not access records unless required for their role.
• Report any data breach immediately to management.
• Sign a confidentiality agreement as part of induction.

Failure to comply with confidentiality requirements may result in disciplinary action.

Data Security

We ensure that:

• Paper records are stored safely.
• Digital records are password protected.
• Devices are secured.
• Confidential waste is disposed of appropriately.

Data will only be retained for as long as legally required.

Policy Statement

Prestwick Private Kindergarten is committed to ensuring the safety, wellbeing and continuity of care for all children in the event of an emergency or unforeseen circumstance.

We maintain clear contingency arrangements to ensure children remain safe and appropriately supervised at all times. The welfare of the child remains paramount in all emergency situations.

Emergency Evacuation (Premises)

Compulsory Evacuation (e.g. building unsafe, utilities failure, environmental hazard)

If the nursery premises must be evacuated and cannot be re-entered safely:

• Staff will escort children safely to our designated emergency relocation site:

New Life Church
Monkton Road
Prestwick
KA9 2PA
Telephone: 01292 502323

• Staff will take:
  • Attendance registers
  • Emergency contact details
  • Mobile phone
  • Emergency medication (where possible and safe to do so)
• A headcount will be conducted immediately upon arrival.
• Parents/carers will be contacted as soon as possible by telephone.
• A message will also be posted on the nursery’s private communication platform (e.g. private Facebook group or agreed communication system).

Children will remain supervised at all times until collected.

Fire Evacuation

In the event of fire:

• The fire alarm will be activated immediately.
• Staff will follow the nursery’s Fire Evacuation Procedure.
• Children will be evacuated to the designated assembly point.
• Registers will be checked.
• Emergency services will be contacted if required.

Fire drills are carried out regularly and recorded.

Medical Emergency Requiring Hospital Treatment

If a child becomes seriously unwell or sustains a significant injury requiring hospital assessment:

• Emergency services (999) will be contacted if required.
• Parents/carers will be contacted immediately.
• A member of management and one qualified staff member will accompany the child to:

University Hospital Crosshouse (Accident & Emergency)

• The child’s records and relevant medical information will be taken where possible.
• If parents/carers cannot be contacted, the emergency contact will be informed.

The nursery will always act in the best interests of the child.

Heating or Utilities Failure

In the event of heating system failure or power cut:

• Utility supplier will be contacted immediately.
• Temporary safe heating measures will be implemented where possible.
• If the environment falls below safe temperature levels, the nursery may close and parents/carers will be informed promptly.

Children’s comfort and safety will not be compromised.

Staff Shortage or Illness

In the event of staff absence:

• Management will provide immediate cover where possible.
• Ratios will be maintained at all times in line with Care Inspectorate requirements.
• Vetted supply staff (PVG checked) will be arranged as required.

If safe staffing levels cannot be maintained, sessions may be reduced or cancelled, and parents/carers will be informed as early as possible.

Communication

In all emergency situations:

• Parents/carers will be contacted using the details held on file.
• Communication will be clear, timely and factual.
• Updates will be provided where necessary.

It is the responsibility of parents/carers to ensure contact details are kept up to date.

Business Continuity

Where disruption is prolonged, management will:

• Liaise with relevant authorities.
• Keep families informed of reopening arrangements.
• Review procedures to improve future responses.

Policy Statement

Prestwick Private Kindergarten is committed to providing a safe and healthy environment for children, staff, students, volunteers, visitors, and contractors.

We recognise our responsibilities under the:

Health and Safety Executive

Control of Substances Hazardous to Health (COSHH) Regulations.

We aim to prevent or reduce exposure to hazardous substances and ensure all cleaning products, chemicals, and potentially harmful materials are stored, used, and disposed of safely.

The safety and wellbeing of children is our priority at all times.

Policy Aims

We aim to:

• Identify substances that may be hazardous to health.
• Prevent or minimise exposure to hazardous substances.
• Ensure safe storage, handling, and disposal of chemicals and cleaning products.
• Provide staff with appropriate information, instruction, and training.
• Maintain safe cleaning and hygiene procedures.
• Protect children and adults from harm caused by hazardous substances.

Definition of Hazardous Substances

Hazardous substances may include:

• Cleaning products
• Bleach and disinfectants
• Detergents
• Aerosols
• Paints and glues
• Dishwasher and laundry products
• Bodily fluids and biological hazards
• Certain art or sensory materials

Some substances may:

• Cause burns or irritation
• Trigger allergic reactions
• Produce harmful fumes
• Be harmful if swallowed or inhaled

Responsibilities

Management Responsibilities

Management will:

• Ensure COSHH risk assessments are completed and reviewed.
• Maintain a COSHH inventory/register of hazardous substances.
• Obtain and retain Safety Data Sheets (SDS) where required.
• Ensure hazardous substances are stored safely.
• Provide appropriate staff training and supervision.
• Ensure suitable personal protective equipment (PPE) is available where required.

Staff Responsibilities

All staff must:

• Follow COSHH procedures and risk assessments.
• Use substances only for their intended purpose.
• Read labels and instructions carefully before use.
• Use protective equipment where required.
• Store substances safely after use.
• Report hazards, spills, or concerns immediately.
• Ensure children cannot access hazardous substances at any time.

Staff must never:

• Decant chemicals into unlabelled containers.
• Mix cleaning products unless authorised and safe to do so.
• Leave hazardous substances unattended near children.

Storage of Hazardous Substances

All hazardous substances will be:

• Stored securely and out of children’s reach.
• Kept in original labelled containers where possible.
• Stored according to manufacturer guidance.
• Kept away from food preparation or eating areas.

Cupboards containing hazardous substances should remain locked or inaccessible to children.

Risk Assessments

COSHH risk assessments will be completed for hazardous substances used within the nursery.

Assessments will consider:

• The risks posed by the substance
• Safe handling procedures
• Required PPE
• Storage arrangements
• First aid measures
• Emergency procedures
• Safe disposal methods

Risk assessments will be reviewed regularly and whenever:

• New substances are introduced
• Procedures change
• Incidents occur

Cleaning Procedures

The nursery will maintain high standards of hygiene while ensuring cleaning products are used safely.

Cleaning activities will:

• Be carried out safely and appropriately supervised.
• Avoid unnecessary exposure to fumes or chemicals.
• Follow manufacturer instructions.
• Be recorded where appropriate.

Children will be kept away from recently cleaned areas where necessary.

Personal Protective Equipment (PPE)

Appropriate PPE may include:

• Gloves
• Aprons
• Eye protection where required

Staff must use PPE provided when handling hazardous substances or bodily fluids.

Spillages & Accidents

In the event of a spill or accidental exposure:

1. Children will be moved away from the area immediately.
2. Staff will follow the relevant safety instructions and COSHH guidance.
3. Appropriate PPE will be used.
4. The area will be cleaned safely.
5. Medical advice will be sought if necessary.
6. Incidents will be recorded and reported to management.

Disposal of Hazardous Substances

Hazardous substances and related waste will be disposed of safely and in accordance with:

• Manufacturer guidance
• Environmental health guidance
• Local authority procedures

Sharps or clinical waste, where applicable, will be disposed of appropriately.

Training

Staff will receive appropriate training regarding:

• COSHH awareness
• Safe handling of substances
• Cleaning procedures
• Infection prevention and control
• Emergency procedures

Training will be refreshed regularly.

Policy Statement

At Prestwick Private Kindergarten, we are committed to providing high-quality early learning and childcare that supports every child to achieve their full potential.

Our curriculum is informed by:

• Curriculum for Excellence (CfE)
• Realising the Ambition: Being Me
• Pre-Birth to Three: Positive Outcomes for Scotland’s Children and Families
• GIRFEC principles
• The Health and Social Care Standards

We provide a child-centred, play-based curriculum that nurtures curiosity, creativity, independence and resilience.

Our Approach to Learning

We recognise that young children learn best through:

• Play and exploration
• Meaningful relationships
• Active learning experiences
• Inquiry and problem-solving
• Real-life experiences

Our staff observe, assess and plan responsively, ensuring learning opportunities reflect children’s interests, developmental stage and individual needs.

Curriculum for Excellence

Curriculum for Excellence aims to develop children and young people from age 3 to 18 to become:

• Successful Learners

With enthusiasm and motivation for learning, openness to new ideas and a determination to achieve.

• Confident Individuals

With self-respect, emotional wellbeing, ambition and a positive sense of identity.

• Responsible Citizens

With respect for others, an understanding of fairness and an awareness of Scotland’s place in the world.

• Effective Contributors

With resilience, creativity, teamwork skills and the ability to communicate and solve problems.

• These four capacities underpin our curriculum planning and daily practice.

Curriculum Areas

Within Curriculum for Excellence, learning is structured across eight curricular areas. In our early years setting, these are delivered through play and integrated experiences:

• Health and Wellbeing
• Literacy and English
• Numeracy and Mathematics
• Expressive Arts
• Understanding the World (Social Studies, Sciences, Technologies)
• Religious and Moral Education
• Modern Languages

Learning is holistic and interconnected rather than taught in isolation.

Planning, Observation & Assessment

Staff use observation and professional judgement to:

• Identify children’s interests and next steps.
• Plan meaningful learning experiences.
• Track progress across developmental areas.
• Support children requiring additional support.

Assessment is ongoing and formative, ensuring each child’s achievements are recognised and celebrated.

Parents/carers are partners in learning and are kept informed of progress.

Inclusion & Individuality

We recognise that every child is unique.

Our curriculum:

• Is inclusive and adaptable.
• Reflects diversity and promotes equality.
• Supports children with Additional Support Needs.
• Values children’s voice and choice.

We aim to create an environment where children feel safe, respected and inspired.

Outdoor & Active Learning

Outdoor learning is an integral part of our curriculum. Children are provided with regular opportunities to:

• Explore nature
• Develop physical skills
• Engage in risk-managed play
• Experience Scotland’s changing seasons

Monitoring & Quality Improvement

The curriculum is regularly evaluated through:

• Staff reflection
• Child feedback
• Parent feedback
• Quality improvement processes
• Care Inspectorate guidance

We are committed to continuous improvement and high-quality outcomes for all children

Policy Statement

Prestwick Private Kindergarten is committed to protecting the privacy, dignity and rights of children, families, staff and volunteers.

We collect, store and process personal information in accordance with the Data Protection Act 2018 and UK General Data Protection Regulation (UK GDPR).

Personal data will be:

• Processed lawfully, fairly and transparently
• Collected for specified, legitimate purposes
• Adequate, relevant and limited to what is necessary
• Accurate and kept up to date
• Stored securely
• Retained only for as long as legally required

We are registered with the Information Commissioner’s Office (ICO).

Access to Personal Records

We hold personal information relating to:

• Children
• Parents and carers
• Staff and volunteers

Personal information may include:

• Names, addresses and dates of birth
• Contact details
• Medical information
• Accident and incident records
• Medication records
• Financial and fee records
• Safeguarding information
• Employment details (including bank details and emergency contacts)

All personal information is treated as confidential.

Parents/carers have the right to request access to their own child’s records, subject to safeguarding considerations and legal limitations.

Storage & Security

• Paper records are stored safely.
• Access is restricted to authorised staff only.
• Digital information is password protected and stored securely.
• Devices are secured and not accessible to unauthorised individuals.

Staff must not remove confidential records from the premises unless authorised by management.

Records Retention & Disposal

Records are retained only for the period required by law or regulatory guidance.

When no longer required:

• Paper documents are shredded securely.
• Digital data is permanently deleted.

Safeguarding records are stored separately in a secure confidential file.

Staff Responsibilities

All staff must:

• Maintain confidentiality at all times.
• Only access personal data necessary for their role.
• Not share personal information outside the nursery.
• Report any suspected data breach immediately to management.

Failure to comply with data protection requirements may result in disciplinary action.

Disclosure Scotland Information

Prestwick Private Kindergarten complies fully with:

• Disclosure Scotland guidance
• SSSC Codes of Practice
• Data Protection legislation

Disclosure information:

• Is stored securely in a locked drawer.
• Is accessible only to authorised personnel.
• Is retained only as long as legally necessary.
• Is destroyed securely by shredding when no longer required.

Photography & Video

We recognise the importance of protecting children from misuse of images.

• Photographs are taken only on nursery-owned devices.
• Staff are not permitted to use personal phones or cameras.
• Images are used for learning journals, displays and authorised nursery communication platforms.
• Images are deleted from devices once no longer required.
• Parents/carers are not permitted to photograph other children within the nursery.
• Written consent is obtained from parents/carers prior to taking photographs.
• The wishes of parents who decline consent will be fully respected.

All social media use complies with our Social Media Policy.

Data Breaches

Any actual or suspected data breach will:

• Be reported immediately to management.
• Be recorded and investigated.
• Be reported to the ICO where legally required.

Policy Statement

Prestwick Private Kindergarten is committed to promoting high standards of conduct, professionalism, attendance, and performance within the workplace.

We aim to deal with disciplinary and grievance matters fairly, consistently, confidentially, and without unreasonable delay, in line with current employment legislation and the:

Advisory, Conciliation and Arbitration Service

ACAS Code of Practice

This policy applies to all employees.

1. Disciplinary Procedure

1.1 Purpose

The purpose of this procedure is to:

• Encourage acceptable standards of conduct and performance
• Ensure employees understand expectations
• Provide a fair and consistent framework for addressing concerns
• Support employees in improving conduct or performance where possible

1.2 General Principles

The following principles apply throughout the disciplinary process:

• Matters will be dealt with promptly and fairly.
• Investigations will be carried out before disciplinary decisions are made.
• Employees will be informed in writing of concerns raised against them.
• Employees will have the opportunity to respond before decisions are reached.
• Employees have the right to be accompanied by:
  • A work colleague, or
  • A trade union representative
• Confidentiality will be maintained wherever possible.
• Employees have the right to appeal disciplinary decisions.
• No employee will normally be dismissed for a first offence unless it constitutes gross misconduct.

The nursery reserves the right to move directly to any stage of the procedure depending on the seriousness of the matter.

1.3 Informal Resolution

Where appropriate, minor concerns may first be addressed informally through:

• Discussion
• Supervision
• Guidance
• Additional support or training

Informal action does not form part of the formal disciplinary procedure.

1.4 Formal Disciplinary Procedure

Stage 1 – Investigation

Where concerns arise:

• A full investigation will be undertaken.
• Employees may be invited to an investigatory meeting.
• Suspension may be considered in serious cases while investigations are ongoing. Suspension is a neutral act and not disciplinary action.

Stage 2 – Invitation to Disciplinary Meeting

If formal action is considered necessary:

• The employee will receive written notification outlining:
  • The allegations or concerns
  • Possible outcomes
  • Date, time, and location of the meeting
  • Right to be accompanied
• Relevant evidence will be provided where appropriate.

Stage 3 – Disciplinary Meeting

At the meeting:

• Concerns will be discussed fully.
• The employee will have the opportunity to respond and present evidence.
• Witnesses may be called where appropriate.
• A decision will be made following consideration of all information.

The employee will be informed of the outcome in writing.

1.5 Types of Disciplinary Action

Verbal Warning

A verbal warning may be issued for minor misconduct or performance concerns.

Examples may include:

• Minor lateness
• Minor breaches of procedures
• Minor conduct concerns

A verbal warning will normally remain active for 6 months.

Written Warning

A written warning may be issued where:

• There is further misconduct following a verbal warning, or
• The matter is more serious

A written warning will normally remain active for 6 months.

Final Written Warning

A final written warning may be issued where:

• There is continued misconduct or poor performance, or
• The misconduct is serious but not gross misconduct

A final written warning will normally remain active for 12 months.

Additional sanctions may include:

• Further training
• Increased supervision
• Temporary suspension without pay where lawful and appropriate

Dismissal

Dismissal may occur where:

• There has been repeated misconduct
• There has been failure to improve following warnings
• Gross misconduct has occurred

Employees dismissed for gross misconduct may be dismissed without notice or payment in lieu of notice.

1.6 Examples of Misconduct

Examples of misconduct include, but are not limited to:

• Poor timekeeping
• Minor breaches of nursery procedures
• Failure to follow instructions
• Inappropriate use of mobile phones or smart watches during working hours
• Excessive personal use of phones or internet
• Smoking in prohibited areas
• Failure to follow health and safety procedures
• Poor record keeping
• Negligence in duties
• Breach of confidentiality
• Conduct damaging to the nursery’s reputation

Repeated or serious breaches may be treated as gross misconduct.

1.7 Gross Misconduct

Gross misconduct is behaviour serious enough to justify summary dismissal.

Examples include:

• Physical assault or abuse towards a child or adult
• Serious safeguarding breaches
• Theft, fraud, or falsification of records
• Serious bullying, harassment, or discrimination
• Serious breach of confidentiality
• Being under the influence of alcohol or illegal drugs at work
• Serious negligence endangering children or others
• Serious breaches of health and safety
• Deliberate damage to nursery property
• Serious insubordination
• Bringing the nursery into serious disrepute

This list is not exhaustive.

1.8 Appeals

Employees have the right to appeal any formal disciplinary outcome.

Appeals should:

• Be submitted in writing
• State the grounds for appeal
• Be submitted within the timeframe stated in the outcome letter

Appeals will:

• Be heard without unreasonable delay
• Normally be heard by a more senior manager where possible
• Be confirmed in writing following the appeal meeting

The outcome of the appeal will be final.

2. Grievance Procedure

2.1 Purpose

Prestwick Private Kindergarten recognises the importance of positive working relationships and open communication.

This procedure allows employees to raise workplace concerns fairly and confidentially.

2.2 Informal Resolution

Employees are encouraged, where appropriate, to raise concerns informally with their line manager first.

Many concerns can be resolved quickly through discussion.

If the concern relates to the line manager, the employee may speak to another manager or director.

2.3 Formal Grievance Procedure

Stage 1 – Written Grievance

If the matter cannot be resolved informally:

• The employee should submit the grievance in writing.
• The grievance should include:
  • Details of the concern
  • Relevant dates or incidents
  • Desired outcome where appropriate

Stage 2 – Grievance Meeting

The employee will be invited to attend a meeting to discuss the grievance.

Employees have the right to be accompanied by:

• A work colleague, or
• A trade union representative

Following the meeting:

• The grievance will be investigated where necessary.
• A written outcome will be provided.

Stage 3 – Appeal

If dissatisfied with the outcome:

• The employee may appeal in writing.
• An appeal meeting will be arranged where appropriate.
• The appeal will normally be heard by a more senior manager where possible.

The final decision will be confirmed in writing.

Confidentiality

All disciplinary and grievance matters will be handled confidentially.

Information will only be shared with individuals directly involved in the process.

Policy Statement

Prestwick Private Kindergarten is committed to openness, honesty and transparency.

In line with the Health (Tobacco, Nicotine etc. and Care) (Scotland) Act 2016 and the Duty of Candour Procedure (Scotland) Regulations 2018, we will follow the statutory Duty of Candour procedure when an unintended or unexpected incident occurs in the course of providing care, and that incident has resulted in harm to a child.

The safety, wellbeing and rights of children and families remain central to our response.

When the Duty of Candour Applies

The Duty of Candour procedure will be activated when:

• An unintended or unexpected incident occurs.
• The incident results in harm (as defined within the Regulations).
• The harm is confirmed by a registered health professional who was not involved in the incident.

The procedure may also be triggered following:

• A serious complaint or concern
• A significant adverse event
• A whistleblowing disclosure
• Regulatory notification

Our Commitment Under the Duty

When the Duty of Candour procedure is triggered, we will:

1. Notify the parent/carer as soon as reasonably practicable that the procedure has commenced.
2. Offer a sincere apology for the harm caused.
3. Provide factual information about what is known at that stage.
4. Carry out a thorough investigation, led by someone not involved in the incident.
5. Keep the family informed throughout the process.
6. Meet with the parent/carer to explain:
   • What happened
   • What has been learned
   • What actions will be taken to prevent recurrence
7. Provide a written account of the incident and investigation findings.
8. Consult with the family regarding how information should be communicated and stored.
9. Offer information about support services for the child, family and staff involved.
10. Report to the Care Inspectorate and other relevant regulatory bodies where required.

An apology under the Duty of Candour does not constitute an admission of liability.

Investigation & Learning

All investigations will:

• Be objective and proportionate.
• Identify root causes where possible.
• Focus on learning and improvement rather than blame.

Following investigation, we will:

• Review relevant policies and procedures.
• Implement improvements.
• Provide additional staff training where required.
• Monitor practice to reduce the risk of recurrence.

Record Keeping & Reporting

We will:

• Maintain a written record of each Duty of Candour incident.
• Record actions taken and improvements made.
• Retain documentation securely in line with Data Protection legislation.

Annual Reporting

In line with statutory requirements, our annual Duty of Candour report will include:

• The number and nature of incidents where the procedure was applied.
• A summary of how the Duty of Candour was carried out.
• Changes to policies, procedures or practice as a result.
• Details of support offered to families and staff.

The report will not include identifiable personal information.

Policy Statement

Prestwick Private Kindergarten is committed to fostering a professional, respectful and supportive working environment.

We recognise that employment matters are confidential and must be handled with integrity, fairness and discretion. All employment-related information will be managed in accordance with employment law, the Data Protection Act 2018 and UK GDPR.

The privacy and dignity of staff are respected at all times.

Personnel Records

Management is responsible for the secure management of staff employment records.

• A confidential personnel file is maintained for each staff member.
• Files contain only relevant, necessary and lawful information.
• Paper records are stored securely in locked cabinets.
• Digital records are password protected.
• Staff have the right to access their own personnel file upon request.
• Only authorised management personnel have access to individual files.

Personal information will not be shared with third parties without the employee’s knowledge and consent, unless legally required.

Confidentiality in Employment Matters

Management will not discuss publicly:

• Individual staff performance.
• Terms and conditions of employment.
• Pay or contractual matters.
• Disciplinary or grievance proceedings.
• Ongoing investigations.

Staff must not discuss publicly:

• The performance of colleagues.
• Confidential management decisions.
• Disciplinary or grievance matters.
• Sensitive information relating to other staff members.

This includes discussions within the nursery that are not professionally required, and any discussions outside the workplace.

Professional Conduct

All staff are expected to:

• Maintain professional boundaries.
• Treat colleagues with dignity and respect.
• Raise concerns appropriately through management channels.
• Adhere to the Whistleblowing Policy where appropriate.
• Comply with SSSC Codes of Practice.

Professional disagreements should be addressed through formal procedures rather than informal discussion.

Disciplinary & Grievance Matters

Prestwick Private Kindergarten operates formal Disciplinary and Grievance Procedures in line with employment law and ACAS guidance.

All such matters will be:

• Handled sensitively and confidentially.
• Investigated fairly and objectively.
• Documented appropriately.

Breaches of confidentiality may result in disciplinary action.

If a management member or volunteer breaches confidentiality or professional standards, this will be formally addressed and may result in regulatory notification where appropriate.

Data Protection Compliance

In collecting, holding and processing staff personal data, Prestwick Private Kindergarten complies fully with:

• Data Protection Act 2018
• UK GDPR
• Disclosure Scotland requirements
• SSSC guidance

Personal data will be retained only for as long as legally required and disposed of securely.

Policy Statement

Prestwick Private Kindergarten is committed to promoting equality, diversity and inclusion for all children, families, staff and visitors.

In line with the Equality Act 2010, we ensure that no individual is discriminated against on the basis of protected characteristics, including:

• Age
• Disability
• Gender reassignment
• Marriage and civil partnership
• Pregnancy and maternity
• Race
• Religion or belief
• Sex
• Sexual orientation

We promote an inclusive environment where every individual is valued, respected and supported to achieve their full potential.

Children’s rights, as outlined in the UNCRC, underpin our approach to equality and inclusion.

Our Aims

We aim to:

• Ensure all children feel safe, included and respected.
• Remove barriers to participation and learning.
• Promote positive attitudes towards diversity.
• Challenge discrimination, prejudice and stereotypes.
• Foster a strong sense of belonging for every child and family.
• Ensure fairness and consistency in policies and procedures.

Implementation in Practice

We promote equality and inclusion through:

• Staff acting as positive role models, demonstrating respectful and inclusive language and behaviour.
• Encouraging children to explore all areas of play and learning without gender bias.
• Providing resources, books, displays and activities that reflect diverse cultures, languages, abilities and family structures.
• Avoiding labels such as “for boys” or “for girls.”
• Recognising and celebrating a range of cultural and religious events in a respectful and meaningful way.
• Supporting children to understand fairness, kindness and empathy.
• Challenging discriminatory language or behaviour immediately in an age-appropriate manner.

Our curriculum reflects diversity and promotes inclusion across all areas of learning.

Supporting Additional Needs

In line with the Education (Additional Support for Learning) (Scotland) Act 2004 (as amended), we ensure children with Additional Support Needs are supported through:

• Individualised planning.
• Reasonable adjustments where required.
• Partnership working with families and relevant professionals.

Staff Responsibilities

All staff are responsible for:

• Upholding and implementing this policy.
• Undertaking training on equality, diversity and unconscious bias.
• Reflecting on their own practice to ensure inclusive approaches.
• Monitoring planning, resources and interactions to promote fairness.
• Ensuring children feel respected and represented.

Failure to uphold inclusive practice may result in disciplinary action.

Partnership with Families

We value strong partnerships with families and recognise their unique backgrounds and experiences.

We will:

• Welcome all families warmly and without discrimination.
• Encourage families to share cultural traditions and experiences.
• Communicate respectfully and sensitively.
• Provide reasonable adjustments to support communication needs.

Policy Statement

Prestwick Private Kindergarten is committed to providing high-quality childcare in a professional, fair, and transparent manner.

This policy outlines the nursery’s procedures regarding fees, payments, funded sessions, late payments, deposits, and additional charges. Clear payment arrangements help ensure the smooth running of the nursery and allow us to continue providing high standards of care and education.

Registration & Retainer Fee

A child’s place at Prestwick Private Kindergarten will only be confirmed once:

• Registration fee has been paid
• Any applicable retainer fee has been paid
• Registration form has been completed

Retainer fee will be deducted from first month fees subject to the nursery’s terms and conditions.

Retainer fees are generally non-refundable if a place is cancelled after acceptance, except in exceptional circumstances at management discretion.

Nursery Fees

Fees are reviewed regularly and parents/carers will receive reasonable notice of any changes.

Fees may vary depending on:

• Regular days
• Rota
• Flexi days

Current fee information is available directly from the nursery.

Payment Terms

Fees must be paid:

• In advance preferably by the 1^st of each month  but no later than the 18^th
• Using approved payment methods

Accepted payment methods may include:

• Bank transfer
• Tax-Free Childcare
• Standing order
• Cash 

Parents/carers are responsible for ensuring payments are made on time.

Late Payments

If payment is not received by the due date:

• A reminder may be issued
• Late payment charges may apply where stated in nursery terms
• Management may request a meeting to discuss payment arrangements

Continued non-payment may result in:

• Suspension of childcare sessions
• Withdrawal of the nursery place
• Recovery action where necessary

The nursery will always aim to work sensitively and reasonably with families experiencing financial difficulties and encourages early communication where problems arise.

Absence & Holidays

Fees remain payable during:

• Child absences due to illness
• Family holidays

Refunds or reductions are not normally provided for non-attendance.

Late Collection Charges

Late collection charges may apply where children are collected after their agreed session end time.

This is necessary to cover additional staffing costs and operational requirements.

Parents/carers should contact the nursery as soon as possible if delayed.

Additional Charges

Additional charges may apply for:

• Extra sessions
• Late collection
• Additional services agreed in advance

Parents/carers will be informed of any additional charges beforehand where possible.

Changes to Sessions

Requests to change sessions or attendance patterns should be made in writing with appropriate notice.

Changes are subject to:

• Availability
• Staffing ratios
• Operational requirements

The nursery cannot guarantee availability for additional or amended sessions.

Notice Period

Parents/carers wishing to withdraw their child from the nursery must provide 4 weeks written notice in accordance with their nursery contract.

Fees remain payable throughout the notice period whether or not the child attends.

Confidentiality

Financial information and payment records will be treated confidentially and managed in accordance with GDPR and data protection legislation.

Policy Statement

Prestwick Private Kindergarten is committed to ensuring the safety and wellbeing of all children, staff and visitors in the event of fire.

We comply with the Fire (Scotland) Act 2005 and associated Fire Safety Regulations. Clear evacuation procedures are in place and practised regularly.

Children’s safety is always the priority.

Fire Exits

The nursery has two designated fire exits:

Front exit

Rear exit

Evacuation route plans are clearly displayed in all rooms, indicating the nearest exit.

Fire exits must remain unobstructed at all times.

Action in the Event of Fire

If a fire is discovered:

Raise the alarm immediately by activating the nearest Break Glass Call Point.

Do not attempt to investigate or delay evacuation.

When the fire alarm sounds:

Staff must stop activities immediately.

Children will be led or carried calmly to the nearest safe exit.

Staff will ensure children remain together and supervised at all times.

No personal belongings will be collected.

Responsibilities During Evacuation

The Person in Charge/Manager will:

Check all accessible areas (including toilets) where safe to do so.

Shout “Toilets Clear” once confirmed.

Ensure registers and the nursery mobile phone are taken if safe to do so.

⚠ Staff must not attempt to extinguish a fire unless:

They are trained to do so,

It is safe,

The fire is very small, and

Their escape route is clear.

Evacuation must never be delayed to fight a fire.

Fire Assembly Point

The designated Fire Assembly Point is:

Second lamp post outside the nursery gate.

At the assembly point:

A full headcount will be conducted immediately using attendance registers.

Any missing person must be reported to the Person in Charge and emergency services immediately.

Children will be reassured and supervised closely.

Contacting Emergency Services

The Scottish Fire and Rescue Service must be contacted immediately by calling 999.

Parents/carers will be contacted once all children are accounted for and it is safe to do so.

Neighbouring Premises

If safe and appropriate, the Person in Charge/Manager will alert nearby premises (e.g. Tastebudz Café) to raise awareness of the emergency.

Fire Drills & Maintenance

Fire drills are carried out at least every 6 months and recorded.

Fire alarm systems and extinguishers are serviced regularly.

Staff receive fire safety training as part of induction and ongoing training.

Post-Incident Procedure

Following any fire incident:

The Care Inspectorate will be notified where required.

A review of procedures will be undertaken.

Risk assessments will be updated.

Policy Statement

Prestwick Private Kindergarten is committed to providing safe, healthy, nutritious, and balanced meals and snacks for all children in our care.

We recognise the importance of healthy eating in supporting children’s growth, development, wellbeing, and learning. We aim to create positive eating experiences while ensuring the highest standards of food safety and hygiene are maintained at all times.

The nursery promotes healthy eating in line with current Scottish Government guidance and the:

• Food Standards Scotland
• Setting the Table Guidance

Policy Aims

We aim to:

• Provide healthy, balanced, and nutritious meals and snacks.
• Meet children’s individual dietary, cultural, religious, and medical needs.
• Promote positive attitudes towards healthy eating.
• Maintain high standards of food safety and hygiene.
• Ensure food is prepared, stored, and served safely.
• Encourage children to develop independence and social skills during mealtimes.

Food Safety

Prestwick Private Kindergarten follows strict food safety and hygiene procedures.

Our Cook:

• Holds current Food Hygiene/Food Handling qualifications.
• Is responsible for maintaining cleanliness and hygiene within kitchen areas.
• Follows safe food preparation, storage, cooking, and cleaning procedures.

The nursery follows:

Food Standards Scotland

CookSafe Food Safety Assurance System

CookSafe Guidance

The nursery premises are inspected regularly by Environmental Health.

Nutrition & Healthy Eating

Meals and snacks are planned to:

• Provide a balanced diet
• Support children’s nutritional needs
• Encourage healthy eating habits
• Include a variety of foods and textures
• Limit foods high in sugar, salt, and saturated fat

Fresh drinking water will always be available.

Fruit and healthy snacks will be offered throughout the day.

We follow:

• Setting the Table nutritional guidance
• NHS Scotland healthy eating recommendations
• Allergy and dietary procedures

Special Dietary Requirements

The nursery will support children with:

• Allergies
• Food intolerances
• Medical dietary needs
• Cultural or religious dietary requirements
• Vegetarian or other agreed dietary preferences

Parents/carers must:

• Inform the nursery of any dietary requirements before the child starts.
• Provide up-to-date medical information where appropriate.

All dietary requirements and allergies will be clearly recorded and communicated to relevant staff.

The nursery’s Allergy & Anaphylaxis Policy will be followed at all times.

Mealtimes

Mealtimes are viewed as positive social experiences where children are encouraged to:

• Develop independence
• Try new foods
• Learn healthy eating habits
• Develop social and communication skills

Staff will:

• Sit with children during meals where possible
• Encourage but never force children to eat
• Promote good table manners
• Ensure children are supervised appropriately
• Support children respectfully according to their age and stage of development

Sample Daily Menu

The nursery menu may vary; however, examples of meals and snacks provided include:

Breakfast

• Choice of cereals
• Porridge
• Fresh milk

Morning Snack

• Wholemeal toast or bread
• Fresh milk
• Fruit

Lunches

• Homemade soups
• Pasta dishes
• Rice dishes
• Fish dishes
• Potato dishes
• Quorn-based chicken, beef, or mince dishes
• Children’s choice

Desserts

• Fresh fruit
• Fromage frais
• Greek yoghurt with fruit puree

Afternoon Snack

• Crackers and soft cheese
• Breadsticks
• Fruit
• Plain biscuit

Tea

• Sandwiches
• Beans on toast
• Toast & banana
• Tapas
• Crackers & cheese

Menus will be reviewed regularly to ensure nutritional balance and variety.

Food Preparation & Hygiene

The nursery will ensure:

• Food preparation areas are cleaned regularly.
• Food is stored at safe temperatures.
• Fridges and freezers are monitored appropriately.
• Cross-contamination risks are minimised.
• Staff follow effective handwashing procedures.
• Cleaning schedules are maintained.

Children involved in food activities will be supervised carefully.

Allergies & Cross-Contamination

Strict procedures are in place to reduce allergy risks, including:

• Clear allergy records
• Staff awareness of dietary needs
• Careful checking of ingredients
• Separate preparation where necessary
• Supervision during meals and snacks

Children will be discouraged from sharing food or drinks.

Policy Statement

Prestwick Private Kindergarten recognises that effective hand hygiene is the single most important measure in preventing the spread of infection.

We are committed to ensuring that children and staff understand the importance of handwashing and are supported to practise correct technique consistently.

This procedure reflects guidance from Public Health Scotland and NHS Scotland.

Good Hand Hygiene Practice

Hands must be washed thoroughly using the correct technique and appropriate facilities.

Handwashing Facilities

• Warm running water must be available.
• Communal bowls of water must never be used.
• Liquid soap must be used (antibacterial soap is not routinely required).
• Hands must be dried thoroughly using disposable paper towels.
• A clearly labelled, hands-free or child-accessible bin must be provided for disposal of towels.

Additional Hygiene Measures

• Alcohol-based hand rub may be used by staff when hands are not visibly soiled.
• If hands are visibly dirty, they must be washed with soap and water.
• When away from the nursery and running water is unavailable, hand wipes may be used temporarily; hands must be washed properly at the earliest opportunity.
• All visible cuts and abrasions must be covered with a waterproof dressing.
• Staff performing hand hygiene should avoid wearing wrist jewellery (including watches), false nails or nail products.

When to Wash Hands

Handwashing is required:

• Before and after eating or handling food and drink.
• Before food preparation (staff).
• After using the toilet or potty.
• After changing a nappy.
• After blowing nose, coughing or sneezing.
• After contact with animals, pet bedding or waste.
• After handling rubbish or contaminated surfaces.
• After cleaning tasks.
• After outdoor play or returning from breaks.
• After contact with bodily fluids.

Children are supervised and supported to follow these routines consistently.

Teaching Children Good Practice

Staff will:

• Model correct handwashing technique.
• Teach children how to wash, rinse and dry hands thoroughly.
• Use age-appropriate methods (songs, visual prompts, demonstrations).
• Reinforce the importance of hygiene as part of daily routines.

Policy Statement

Prestwick Private Kindergarten is committed to ensuring, so far as is reasonably practicable, the health, safety, and welfare of all children, staff, students, volunteers, contractors, and visitors.

We recognise our responsibilities under:

• The Health and Safety at Work etc. Act 1974
• The Management of Health and Safety at Work Regulations 1999
• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)
• Care Inspectorate guidance
• Health and Social Care Standards

The safety, wellbeing, and protection of children are paramount at all times.

Policy Aims

Prestwick Private Kindergarten aims to:

1. Provide a safe, healthy, and secure environment for children and adults.
2. Identify, assess, and control health and safety risks.
3. Maintain safe premises, equipment, and working practices.
4. Consult with staff regarding health and safety matters.
5. Ensure the safe use, storage, and handling of hazardous substances.
6. Provide suitable training, supervision, and information to staff.
7. Promote a positive health and safety culture.
8. Prevent accidents, injuries, and work-related illness.
9. Ensure children are supervised appropriately at all times.
10. Review and improve health and safety procedures regularly.

Responsibilities

Responsible Persons

Overall responsibility for health and safety lies with:

• Cara Louli – Owner/Director/Manager
• Susan Taylor – Owner/Director

At least one responsible person will be available during operational hours.

Management are responsible for:

• Ensuring this policy is implemented
• Maintaining risk assessments
• Monitoring health and safety procedures
• Ensuring staff training is completed
• Investigating accidents and incidents
• Reporting incidents where required

Staff Responsibilities

All staff members must:

• Take reasonable care of their own health and safety and that of others.
• Cooperate with management on health and safety matters.
• Follow nursery policies, procedures, and risk assessments.
• Use equipment safely and appropriately.
• Report hazards, defects, accidents, incidents, or concerns immediately.
• Maintain safe supervision of children.
• Attend mandatory health and safety training.
• Wear appropriate clothing and footwear for their role.
• Never misuse equipment provided for safety purposes.

Failure to follow safe working practices may result in disciplinary action.

Risk Assessments

Risk assessments are carried out regularly and reviewed:

• Annually
• Following incidents or accidents
• Following changes to premises, activities, or legislation

Areas assessed include:

• Indoor and outdoor play environments
• Slips, trips, and falls
• Fire safety
• Electrical equipment
• Food preparation and food hygiene
• Infection prevention and control
• COSHH (hazardous substances)
• Manual handling
• Lone working
• Security and access to the building
• Large play equipment
• Outings and trips
• Use of tools, scissors, or sensory materials
• Extreme weather conditions

Appropriate control measures will be implemented to minimise identified risks.

Supervision of Children

Children will be supervised appropriately at all times in line with Care Inspectorate ratios and nursery procedures.

Staff must:

• Maintain clear sight or hearing of children
• Carry out headcounts during transitions and outdoor play
• Ensure children use equipment safely
• Respond promptly to hazards or unsafe behaviour

Reporting Concerns to Management

The following must be reported to management immediately and recorded appropriately:

• Parent/carer concerns
• Unexplained marks, bruises, or injuries
• Safeguarding or child protection concerns
• Challenging behaviour incidents
• Concerns regarding a child’s development or wellbeing
• Illnesses, infectious diseases, or medical concerns
• Hazards or unsafe conditions
• Near misses, accidents, or incidents

Records will be stored confidentially in accordance with nursery procedures and GDPR requirements.

Emergency Procedures

In the event of an emergency:

1. Ensure children are safe and supervised.
2. Administer first aid by a qualified first aider if required.
3. Contact emergency services by dialling 999 where appropriate.
4. Inform management immediately.
5. Contact parents/carers as soon as possible.
6. Record the incident fully.

Emergency evacuation procedures and fire drills are practised regularly.

Accidents & Incidents

Incident

An incident is an unplanned event that could have caused harm or damage but may not result in injury.

All incidents must be:

• Recorded
• Reviewed
• Risk assessed where appropriate

Accident

An accident is an unexpected event resulting in injury or harm.

This includes accidents requiring:

• First aid treatment
• GP consultation
• Attendance at Accident & Emergency
• Hospital admission

Parents/carers will be informed on the same day.

Accidents involving staff, children, or visitors will be recorded in the accident records.

RIDDOR Reporting

Where required under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), incidents will be reported to the Health and Safety Executive (HSE) within statutory timescales.

Infection Prevention & Control

The nursery follows current NHS Scotland and Care Inspectorate guidance regarding:

• Hand hygiene
• Cleaning schedules
• Exclusion periods for illness
• Safe nappy changing
• Food hygiene
• Management of outbreaks and infectious diseases

Staff and children displaying symptoms of infectious illness may be excluded from nursery in line with current guidance.

Policy Statement

Prestwick Private Kindergarten is committed to providing a safe, healthy, and secure environment for all children, staff, parents/carers, and visitors.

The safety, wellbeing, and protection of children are our highest priorities. Staff are expected to remain vigilant regarding children’s health, safety, wellbeing, and safeguarding needs at all times.

All staff must follow nursery health and safety, child protection, and whistleblowing procedures.

Reporting to Management

The following concerns or incidents must be reported to management immediately and recorded appropriately in nursery records or diaries:

• Parents/carers questioning unexplained bumps, bruises, marks, or injuries.
• Any concerns raised by parents/carers regarding a child’s wellbeing, behaviour, or care.
• Challenging or unusual behaviour displayed by a child.
• Concerns regarding a child’s development, milestones, or wellbeing.
• New information shared by parents/carers relating to:
  • Health
  • Family circumstances
  • Care needs
  • Behaviour
  • Safeguarding
• Illnesses or medical concerns occurring when management are out of the building.
• Rashes, unusual nappies, sickness, diarrhoea, or signs of illness.
• Any concerns regarding a child’s physical, emotional, or mental wellbeing.

Management will decide:

• Whether parents/carers require to be informed immediately.
• Whether additional monitoring or support is required.
• Whether safeguarding procedures require to be followed.

All information will be treated sensitively and confidentially.

Emergency Procedures

In the event of an emergency, staff must:

1. Ensure children are safe and supervised.
2. Deliver first aid where required by a trained first aider.
3. Dial 999 where emergency assistance is required.
4. Contact management immediately if they are out of the building.
5. Contact parents/carers as soon as possible.
6. Contact emergency contacts if parents/carers cannot be reached.
7. Record the incident fully in accordance with nursery procedures.

Children must remain supervised and reassured throughout any emergency situation.

First Aid

Prestwick Private Kindergarten will ensure:

• At least one qualified first aider is available on the premises at all times.
• First aid kits are fully stocked and accessible.
• Accidents and injuries are recorded appropriately.
• Parents/carers are informed of injuries or medical concerns on the same day.

Emergency medication and individual care plans will be followed where required.

Safeguarding Responsibilities

All staff must remain aware of and follow:

• Child Protection procedures
• Whistleblowing procedures
• Safeguarding responsibilities
• Health and safety procedures

If staff have concerns regarding:

• A child’s safety or wellbeing
• Unexplained injuries
• Neglect or abuse
• Unsafe practice
• The conduct of another adult

they must report concerns immediately in line with nursery safeguarding procedures.

The safety and wellbeing of children will always take priority.

Recording & Confidentiality

Accidents, incidents, health concerns, and safeguarding concerns will:

• Be recorded accurately
• Be stored securely
• Be shared only with relevant individuals where necessary

Confidentiality will be maintained in line with GDPR and safeguarding responsibilities

Policy Statement

Prestwick Private Kindergarten has a legal duty of care to provide a safe, clean and hygienic environment for all children, staff and visitors.

We are committed to reducing the risk of infection by adhering to best practice guidance from Public Health Scotland, NHS Scotland and the Care Inspectorate.

All staff receive training in infection prevention and control. Procedures are reviewed regularly to reflect updated national guidance.

The health and wellbeing of children is paramount.

Hand Hygiene

Effective hand hygiene is the single most important measure in preventing the spread of infection.

• Handwashing posters are displayed at all sinks.
• Liquid soap and disposable paper towels are available at all times.
• Shared towels are not used.

Hands must be washed and thoroughly dried:

• After using the toilet
• After nappy changing
• After blowing nose, coughing or sneezing
• Before and after eating or handling food
• After outdoor play
• After contact with animals
• After handling waste
• After cleaning

Alcohol-based hand sanitiser may be used temporarily where sinks are not immediately available, but handwashing must follow as soon as possible.

Children are supported to develop good hygiene habits through routines and age-appropriate learning experiences.

Nappy Changing Procedures

Nappy changing is carried out in a designated area and in a manner that preserves dignity and safety.

Staff must:

• Wear disposable gloves and apron (PPE) for every change.
• Clean and disinfect the changing mat after each use.
• Dispose of wet nappies in a lidded internal bin.
• Double-bag soiled nappies and place in the designated external bin.
• Dispose of PPE and wipes appropriately.
• Wash and dry hands thoroughly after each change.

Changing mats are checked regularly and replaced if worn or damaged.

Toileting

• Children are supervised appropriately.
• Children are encouraged to flush toilets and wash hands independently where developmentally appropriate.
• Staff wear PPE if assisting with toileting.
• Toilets, sinks, taps, handles and switches are cleaned regularly throughout the day.
• Separate cleaning equipment is used for toilet areas and clearly labelled.
• Toilet areas are disinfected or steam cleaned daily.

Mealtimes & Food Hygiene

Only staff holding a current Food Hygiene Certificate may prepare food.

Staff must:

• Wash hands before and after food preparation and service.
• Clean and disinfect tables and chairs before and after meals.
• Use tongs, utensils or gloves when serving food (never bare hands).
• Ensure each child uses their own cloth or bib.

Bibs, face cloths and reusable items are boil washed daily.

Baby bottles and feeding equipment are sterilised and steriliser water changed every 24 hours.

Toys & Equipment

• Toys are cleaned and disinfected regularly.
• High-touch surfaces are cleaned daily.
• Soft toys are machine washed regularly.
• Soft furnishings are steamed daily and washed weekly.
• Damaged toys are removed immediately.

Resources contaminated by bodily fluids or animals are cleaned thoroughly or disposed of.

Outdoor Areas & Animals

• Outdoor areas are checked daily for hazards or contamination.
• Children are prevented from accessing contaminated areas until cleaned.
• Equipment is inspected for safety before use.
• Large outdoor equipment is cleaned regularly.
• Children wash hands after contact with animals or insects.

Spillages of Bodily Fluids

All staff are trained in managing bodily fluid spillages safely.

Procedure:

1. Keep children away from the area.
2. Wear PPE.
3. Absorb spill with disposable paper towels.
4. Clean and disinfect the area thoroughly.
5. Double bag all contaminated waste.
6. Dispose of waste in designated external bin.
7. Wash and dry hands thoroughly.

Steam cleaning will be used where appropriate.

Laundry & Linen

• Bedding, bibs and cloths are boil washed.
• Bedding is stored individually and washed weekly or sooner if required.
• Soiled clothing is double-bagged and returned to parents/carers.
• Clean laundry is stored separately from used items.

Changing Sick or Soiled Children

• PPE must be worn throughout.
• Soiled clothing is removed and double-bagged.
• The child is cleaned appropriately.
• All waste is disposed of safely.
• The area is disinfected thoroughly.
• Hands are washed and dried.

Children’s dignity and comfort are maintained at all times.

Infectious Diseases & Exclusion

Children must remain at home:

• For 48 hours after the last episode of sickness or diarrhoea.
• In accordance with Public Health Scotland exclusion guidance for other infectious illnesses.

Staff must remain off work for 48 hours following sickness or diarrhoea.

A full exclusion list is displayed in the entrance area and available on request.

The Manager reserves the right to refuse entry to any child, staff member or visitor who may pose a risk of infection.

When a Child Becomes Unwell During Their Time at Nursery

If a child becomes unwell during the nursery day, staff will comfort and monitor the child appropriately and, where suitable, provide a quiet area for rest while parents/carers are contacted.

Parents/carers may be contacted and asked to collect their child as soon as possible to ensure the child’s comfort and wellbeing and to reduce the spread of infection within the nursery.

This may include:
· A high temperature or fever
· Vomiting or diarrhoea
· Suspected infectious illness
· Unusual lethargy, discomfort or distress
· Difficulty participating comfortably in nursery activities
· Symptoms that require closer monitoring or medical attention

Where appropriate permissions are in place, paracetamol may be administered; however, this does not automatically mean a child is well enough to remain in nursery.

If a child’s temperature or symptoms do not improve after administering medication, parents/carers will be contacted and asked to arrange collection.

The nursery reserves the right to request collection where staff feel a child is too unwell to safely or comfortably participate in the nursery day.

Policy Statement

Prestwick Private Kindergarten is committed to ensuring the safe storage, handling and preparation of breast milk and formula milk in accordance with NHS Scotland and food safety guidance.

The health and safety of babies is paramount.

Formula Milk

The Kindergarten does not prepare powdered formula on-site.

Parents/carers are required to:

• Provide pre-made bottles prepared at home, or
• Supply ready-to-feed formula in its original sealed container.

All bottles must be:

• Clearly labelled with the child’s full name
• Dated and timed where appropriate

Prepared formula must be stored immediately in the fridge upon arrival.

Unused formula milk must be discarded:

• Within 1 hour of starting the feed, or
• In accordance with manufacturer guidance

Breast Milk

Breast milk must be:

• Clearly labelled with the child’s full name
• Dated (and time expressed where possible)

Storage

• Stored on the top shelf of the fridge in a clearly designated container.
• Kept separate from other food items.

Defrosting

Frozen breast milk must:

• Be defrosted slowly in the fridge where possible, or
• Be gently warmed in a jug of warm water if needed immediately.

Once fully defrosted:

• It must be used immediately.
• It must never be refrozen.

Warming Milk

Milk may be given cold if the baby is content to drink it this way.

If warming is required:

• Place the bottle in a jug of warm (not boiling) water, or
• Hold under warm running water.

Milk must:

• Be gently swirled (not shaken) to mix evenly.
• Be tested on the inside of the wrist before feeding to ensure safe temperature.

⚠ Microwaves must never be used to heat milk, as they can create hot spots that may scald a baby.

Any milk remaining after one hour of warming must be discarded.

Hygiene & Handling

Staff must:

• Wash hands before handling bottles.
• Ensure preparation areas are clean and sanitised.
• Use clean equipment at all times.
• Record feeds where required.

Supporting Breastfeeding

Prestwick Private Kindergarten actively promotes and supports breastfeeding.

• Mothers are welcome to breastfeed on the premises.
• A comfortable, private space will be offered if requested.
• Staff will handle expressed milk respectfully and safely.

We are committed to supporting families in their chosen feeding practices.

Policy Statement

The welfare, protection and safety of children in our care is paramount.

Prestwick Private Kindergarten is committed to safeguarding children from the misuse of mobile phones, smart devices and image capture technology. We aim to:

• Eliminate the risk of unauthorised images being recorded or shared.
• Prevent distraction from supervision duties.
• Protect staff and children from allegations or inappropriate use of technology.

This policy applies to all staff, students, volunteers, visitors and contractors.

Mobile Phones & Smart Watches

General Use

Staff must remain fully attentive to children at all times.

• Personal mobile phones must not be used during working hours.
• Phones must be stored in the designated staff area, away from children.
• Devices must be kept on silent.
• Smart watches (including Apple Watches or similar devices) capable of messaging, calling or recording must not be worn during working hours unless placed in silent mode and not actively used.

Mobile phones and smart watches may only be used during designated break times and away from children.

Contact with Parents

Under no circumstances may staff contact parents/carers using personal devices.

All communication with families must be through:

• The nursery landline
• Nursery Facebook messenger
• Nursery email

Emergency Situations

If a staff member has a personal emergency:

• Permission must be sought from management before using their phone.

During outings:

• A nominated staff member will carry the nursery mobile phone.
• It must only be used for emergency calls or communication with the nursery.
• Personal calls must not be taken while supervising children.

Content & Conduct

Staff bringing personal devices into the nursery must ensure:

• There is no inappropriate, illegal or offensive content stored on their device.

Any breach of this policy may result in disciplinary action.

All staff have a responsibility to report concerns regarding misuse of technology in line with the Whistleblowing Policy.

Cameras & Capturing Images

We recognise that photographs and videos are valuable tools for recording children’s learning and development. However, strict safeguards are in place.

Approved Devices

• Only nursery-owned devices may be used to take photographs.
• Personal devices must never be used to photograph children.

Safe Practice

• Images must be appropriate and respectful.
• Children must not be photographed in compromising or distressing situations.
• The dignity of the child must be maintained at all times.
• Parental consent must be obtained before images are taken.

Storage & Security

• The nursery camera/device must be stored securely in a locked office when not in use.
• Images must be downloaded regularly (ideally weekly).
• Images must not be stored longer than necessary.
• Images must be deleted securely once no longer required.

Parents & Visitors

• Parents are not permitted to take photographs or videos of children other than their own.
• Visitors and contractors must not use mobile phones in child-access areas.

Policy Statement

Prestwick Private Kindergarten is committed to promoting the dignity, safety, health, and wellbeing of all children requiring nappy changing or intimate care.

We aim to ensure all intimate care routines are carried out safely, hygienically, respectfully, and sensitively in line with:

• Health and Social Care Standards (2017)
• Care Inspectorate guidance
• Infection prevention and control guidance
• Children’s rights and wellbeing principles

Children’s comfort, privacy, and emotional wellbeing are central to our practice at all times.

Policy Aims

We aim to:

• Ensure nappy changing and intimate care are carried out safely and hygienically.
• Promote children’s dignity, comfort, and emotional wellbeing.
• Prevent the spread of infection through effective hygiene procedures.
• Maintain respectful and positive interactions during intimate care routines.
• Work in partnership with parents/carers regarding children’s care needs.
• Ensure staff understand safeguarding responsibilities during intimate care.

Nappy Changing Procedures

Children’s nappies will be:

• Checked regularly throughout the day
• Changed promptly when required
• Changed according to individual care routines and needs

The following procedures will be followed:

• Nappy changing will take place in a designated hygienic changing area.
• Staff will wash hands before and after every nappy change.
• Changing mats and surfaces will be cleaned and disinfected after each use.
• Soiled nappies will be disposed of safely in a sealed, foot-operated nappy bin.
• Soiled clothing will be sealed in a bag and returned to parents/carers.
• Staff will record nappy changes and any significant observations where appropriate (e.g. rashes, loose stools, signs of illness).

Children will never be left unattended during nappy changing.

Use of PPE

Prestwick Private Kindergarten follows infection prevention and control guidance while also promoting environmentally responsible practice.

• Gloves and aprons must always be worn for soiled nappy changes involving faeces or bodily fluids.
• For wet nappies (urine only), staff may use professional judgement regarding PPE use where appropriate and in line with risk assessment and nursery procedures.
• Handwashing remains essential before and after every nappy change regardless of PPE use.

Suitable PPE and cleaning materials will always be available.

Apprentices, Students & Competency

Apprentices or students may support with nappy changing only when:

• They have received appropriate guidance and supervision.
• They have been assessed as competent by management or qualified staff.
• A qualified staff member is aware and available for support where required.

Children’s dignity and safeguarding remain a priority at all times.

Safeguarding & Children’s Dignity

Nappy changing and intimate care are carried out respectfully and sensitively.

Staff will:

• Respect children’s privacy and dignity.
• Explain what they are doing in an age-appropriate way.
• Reassure and comfort children where needed.
• Encourage children’s independence appropriate to their age and stage of development.
• Be alert to any signs of discomfort, distress, or safeguarding concerns.

As part of safeguarding procedures:

• Normally only one staff member will carry out the nappy change.
• Another staff member will be aware that intimate care is taking place.
• Any concerns regarding marks, bruises, injuries, or behaviours will be reported immediately in line with Child Protection procedures.

Infection Prevention & Control

Staff will follow current NHS Scotland and nursery infection control guidance including:

• Effective handwashing
• Safe disposal of waste
• Cleaning and disinfecting surfaces
• Use of PPE where appropriate
• Managing bodily fluids safely

The nursery will maintain:

• Clean changing facilities
• Appropriate supplies
• Effective hygiene routines

Parent/Carer Partnership

We value open communication with parents/carers regarding children’s intimate care needs.

Parents/carers are asked to:

• Provide nappies, wipes, creams, and spare clothing
• Clearly label personal items
• Inform staff of any medical conditions, allergies, or skin sensitivities
• Discuss changing routines or preferences where appropriate

Staff will:

• Inform parents/carers of any concerns such as rashes, illness, or changes in toileting patterns.
• Maintain respectful and confidential communication.

Toilet Training

The nursery will work in partnership with families to support toilet training in a positive and consistent manner.

Children will be encouraged and supported according to their individual readiness and developmental stage.

No child will be made to feel embarrassed, pressured, or punished during toilet training.

Confidentiality

All intimate care information will be handled sensitively and confidentially.

Children’s dignity, privacy, and rights will be respected at all times.

Policy Statement

Prestwick Private Kindergarten recognises the importance of outdoor play and learning in supporting children’s health, wellbeing, development, and enjoyment.

We believe children benefit from regular opportunities to explore, investigate, take appropriate risks, and learn through active play outdoors in all seasons and weather conditions.

Outdoor play is viewed as an essential part of children’s daily experiences and learning.

Policy Aims

We aim to:

• Provide regular access to safe and stimulating outdoor play experiences.
• Promote children’s physical health, emotional wellbeing, and confidence.
• Encourage curiosity, creativity, independence, and problem-solving.
• Support children to develop an appreciation of the natural environment.
• Enable children to experience managed risk safely.
• Promote inclusive outdoor experiences for all children.

Benefits of Outdoor Play

Outdoor play supports children to:

• Develop gross motor skills and coordination
• Build confidence and resilience
• Improve physical and emotional wellbeing
• Develop social skills and communication
• Explore nature and the environment
• Develop independence and decision-making skills
• Experience freedom, creativity, and curiosity

The nursery recognises outdoor learning as an important part of early years education and development.

Daily Outdoor Play

Children will have regular opportunities for outdoor play throughout the day wherever possible.

Outdoor play may include:

• Free play
• Physical activities
• Nature exploration
• Water and messy play
• Gardening
• Creative experiences
• Group games
• Outdoor learning activities

Outdoor play will continue in most weather conditions unless conditions are considered unsafe.

Weather & Clothing

Children should attend nursery with appropriate outdoor clothing suitable for the weather conditions.

This may include:

• Waterproof clothing
• Warm coats
• Hats and gloves
• Sun hats
• Wellies or suitable footwear

Parents/carers are encouraged to clearly label clothing and provide spare items where possible.

The nursery will:

• Monitor weather conditions
• Adapt activities where necessary
• Encourage hydration during hot weather
• Follow the nursery’s Sun Safety Policy during warmer months

Outdoor play may be restricted during:

• Severe weather warnings
• Dangerous ice conditions
• High winds
• Thunderstorms
• Other unsafe environmental conditions

Supervision & Safety

Children will be supervised appropriately at all times during outdoor play.

Staff will:

• Carry out regular outdoor risk assessments
• Check outdoor areas and equipment before use
• Monitor children’s safety and wellbeing
• Encourage safe risk-taking and exploration
• Support children in understanding boundaries and safety rules

Staffing ratios will meet Care Inspectorate requirements.

Risk & Challenge

Prestwick Private Kindergarten recognises that children benefit from experiencing challenge and managed risk within safe boundaries.

Children may participate in activities involving:

• Climbing
• Balancing
• Running
• Exploring uneven surfaces
• Using age-appropriate tools or equipment

Staff will support children to assess and manage risks safely while encouraging confidence and independence.

Outdoor Equipment

Outdoor equipment will be:

• Checked regularly for safety
• Suitable for the ages and stages of children attending
• Maintained appropriately
• Cleaned where necessary

Damaged or unsafe equipment will not be used.

Hygiene & Infection Control

Staff and children will follow good hygiene practices during outdoor play, including:

• Handwashing after outdoor activities
• Safe management of mud, water, and sensory play
• Appropriate cleaning of equipment and surfaces

Inclusion & Accessibility

We are committed to ensuring outdoor play opportunities are inclusive and accessible for all children.

Reasonable adjustments and support will be provided where appropriate to enable all children to participate fully.

Staff Responsibilities

Staff are responsible for:

• Supervising children appropriately
• Carrying out safety checks
• Promoting positive outdoor experiences
• Encouraging exploration and learning
• Reporting hazards or concerns immediately

Policy Statement

Prestwick Private Kindergarten recognises that outings and visits within the local community provide valuable learning experiences and opportunities for children to explore, develop confidence, and extend their understanding of the world around them.

We believe that visits to local amenities such as beaches, parks, libraries, shops, and other community facilities enhance children’s learning, wellbeing, and development.

The safety and wellbeing of children remain our priority at all times during outings and trips.

Policy Aims

We aim to:

• Provide safe, enjoyable, and educational outings for children.
• Extend children’s learning experiences beyond the nursery environment.
• Ensure outings are carefully planned and risk assessed.
• Maintain appropriate supervision and safeguarding procedures.
• Promote children’s independence and awareness of the community safely.

Parental Consent

Written parental/carer consent for local outings will be obtained during the registration process.

Specific consent may also be requested for:

• Special events
• Transported outings
• Higher-risk activities
• Longer-distance trips

Parents/carers will be informed of planned outings where appropriate.

Risk Assessments

Comprehensive risk assessments will be carried out before outings and reviewed regularly.

Risk assessments will consider:

• Staffing ratios
• Transport arrangements
• Supervision
• Weather conditions
• Medical and dietary needs
• Emergency procedures
• Toileting arrangements
• Environmental hazards

Outings will only proceed where risks can be managed safely.

Staffing Ratios & Supervision

To support children’s safety during outings, staffing ratios may be increased depending on the age, needs, and nature of the trip.

As a general guide:

• Under 3 years: 1 adult to 3 children
• 3–5 years: 1 adult to 4 children

Higher staffing levels may be used where required following risk assessment.

Children will remain supervised at all times.

Regular headcounts will take place:

• Before leaving the nursery
• During transitions
• Throughout the outing
• Before returning to nursery

Children may be supported through:

• Holding hands
• Wrist straps
• Walking ropes
• Buggies where appropriate

Procedures for Outings

The following procedures must be followed for all outings:

• An outings/trips record or checklist will be completed before departure.
• Staff will carry emergency contact information for all children attending.
• The nursery mobile phone will be checked prior to leaving.
• Where possible, an additional mobile phone will be taken.
• Contact details and destination information will remain at the nursery.
• A qualified first aider should accompany the outing whenever possible.
• A first aid kit will be taken.
• Required medication, including emergency medication, must accompany relevant children.
• Drinking water will be available.
• Appropriate toileting and nappy changing supplies will be taken where necessary.
• Spare clothing should be available for emergencies or weather changes.
• Staff will monitor weather conditions and ensure suitable clothing is worn.

Transport

Where transport is used:

• Appropriate child restraints and seat belts will be used.
• Vehicles used will be roadworthy, insured, and legally compliant.
• Staff will follow all transport safety procedures.

Children will never be left unattended in vehicles.

Accidents, Emergencies & Incidents

In the event of an accident, illness, or emergency during an outing:

1. Children will be kept safe and supervised.
2. First aid will be administered where appropriate.
3. Emergency services will be contacted if necessary.
4. Management will be informed immediately.
5. Parents/carers will be contacted as soon as possible.
6. The incident will be fully recorded upon return to the nursery.

Safeguarding During Outings

Staff will remain vigilant regarding:

• Children becoming separated from the group
• Contact with unknown individuals
• Environmental hazards
• Road safety
• Public safety concerns

If a child becomes missing, the nursery’s Missing Child Procedure will be followed immediately.

Inclusion

All reasonable steps will be taken to ensure outings are inclusive and accessible for all children, including those with additional support needs or medical requirements.

Individual risk assessments may be carried out where appropriate.

Policy Statement

Prestwick Private Kindergarten recognises that parents, carers, and families are a child’s first and most important educators.

We believe children achieve the best outcomes when families and nursery staff work together in positive partnership. We are committed to creating a welcoming, inclusive, and supportive environment where families feel respected, valued, listened to, and actively involved in their child’s learning and development.

We aim to build trusting relationships that support children’s wellbeing, confidence, and progress.

Policy Aims

We aim to:

• Develop strong partnerships with parents/carers and families.
• Encourage open, honest, and respectful communication.
• Involve families in children’s learning and development.
• Support children through consistent approaches between home and nursery.
• Promote inclusion and ensure all families feel welcomed and valued.
• Encourage parents/carers to contribute to nursery life and decision-making.

Settling In & Transitions

Parents/carers are invited to visit the nursery before registration to explore the environment, meet staff, and discuss their child’s needs.

We understand that settling into nursery is an important transition for both children and families. A flexible and individual approach will be used to support each child and parent/carer during this process.

We will:

• Take time to understand family routines, preferences, and wishes.
• Share information about nursery routines, policies, and procedures.
• Respect parents’ views and decisions regarding their child’s care.
• Work together to ensure children feel secure, comfortable, and supported.

Communication with Families

We value regular communication with parents/carers and aim to keep families informed about their child’s experiences, learning, and wellbeing.

Communication methods may include:

• Daily verbal feedback
• Learning journals or observations
• Newsletters
• Parents’ notice boards/corners
• Email or nursery communication systems
• Nursery website
• Social media platforms (with parental consent)
• Parent meetings and reviews

Parents/carers are encouraged to contact the nursery at any time if they:

• Have concerns
• Wish to discuss their child
• Need support or advice
• Would like to share important information

Involvement in Children’s Learning

We encourage families to actively participate in their child’s learning and nursery experiences.

Parents/carers may be invited to:

• Stay and play sessions
• Nursery events and celebrations
• Open days
• Special activities
• Storytelling or cultural experiences
• “Talk about” sessions relating to jobs, hobbies, or interests

Parents/carers are also encouraged to:

• Share children’s achievements from home
• Suggest learning interests or experiences
• Inform staff of important family events or changes
• Contribute ideas to planning and nursery development

This helps us provide meaningful and personalised experiences for children.

Care Plans & Progress Discussions

Keyworkers will work closely with families to:

• Discuss children’s progress and wellbeing
• Review care plans and individual needs
• Share developmental information
• Identify any support required

Families’ views and knowledge of their child are highly valued.

Inclusion & Accessibility

Prestwick Private Kindergarten is committed to ensuring all families can participate fully in nursery life.

We will:

• Promote equality and inclusion
• Support parents/carers with disabilities or additional needs
• Consider the needs of separated or estranged parents where appropriate
• Support families where parents may work away from home
• Provide accessible communication wherever possible

We recognise and respect the diversity of family structures, cultures, languages, and backgrounds.

Social Media & Online Communication

The nursery may use social media and online platforms to share information and celebrate children’s learning, subject to parental consent.

Photographs or videos of children will only be shared in accordance with the nursery’s:

• Social Media Policy
• Confidentiality procedures
• Photography consent arrangements

Parents/carers are expected to use nursery social media respectfully and appropriately.

Feedback & Consultation

We value feedback from families and regularly seek parents’ views through:

• Evaluations and questionnaires
• Informal discussions
• Meetings and consultations
• Suggestions and comments

Feedback helps us improve our service and contributes to our ongoing development planning.

Complaints & Concerns

Parents/carers will receive information regarding:

• Nursery policies and procedures
• Complaints procedures
• Communication methods
• Support available

Concerns raised by families will be listened to respectfully and addressed promptly and fairly.

Partnership Working

We believe effective partnership working is based on:

• Mutual respect
• Trust
• Open communication
• Shared responsibility
• Inclusion
• Positive relationships

By working together, we can support children to feel safe, happy, confident, and successful.

Policy Statement

Prestwick Private Kindergarten is committed to promoting positive behaviour through nurturing relationships, clear expectations and respectful communication.

We believe that children learn best in an environment where they feel safe, valued and understood. Our approach is rooted in the principles of GIRFEC and the Health and Social Care Standards, ensuring children are Safe, Nurtured, Respected and Included.

The purpose of our behaviour framework is to support children to:

• Develop self-regulation and emotional awareness
• Understand how their actions affect others
• Build positive relationships
• Gain confidence and self-discipline
• Feel a sense of belonging within our nursery community

Promoting Positive Behaviour

We recognise that behaviour is a form of communication. Staff will seek to understand the underlying reasons for behaviour and respond appropriately to a child’s age, stage and individual needs.

To promote positive behaviour, we will:

• Establish clear, simple and age-appropriate community expectations.
• Involve children (where developmentally appropriate) in creating ground rules.
• Share expectations with parents/carers to ensure consistency.
• Provide clear explanations for rules and boundaries.
• Model respectful behaviour, kindness and positive language at all times.
• Praise and reinforce positive behaviour through encouragement, verbal affirmation and supportive gestures.
• Provide engaging, developmentally appropriate activities to minimise frustration.
• Support children to resolve conflicts through guidance and discussion.
• Differentiate between accidental and deliberate behaviour.
• Use calm, respectful communication and maintain appropriate eye contact.
• Treat all children fairly and consistently.

We aim to build children’s confidence, resilience and ability to regulate their own behaviour.

Responding to Challenging Behaviour

Despite supportive strategies, children may occasionally display behaviours that challenge.

When this occurs, staff will:

• Respond immediately but calmly.
• Make clear that it is the behaviour that is unacceptable, not the child.
• Use simple, clear explanations.
• Redirect the child to a safe or alternative activity.
• Offer support to help regulate emotions (e.g. quiet space, breathing techniques).
• Record and monitor recurring concerns where appropriate.

We will always work in partnership with parents/carers if behaviour is causing concern, ensuring confidentiality is maintained.

Physical Intervention (Restraint)

Prestwick Private Kindergarten operates a non-punitive, nurturing approach. Physical punishment is strictly prohibited.

Children will NEVER be:

• Smacked or physically punished
• Humiliated or ridiculed
• Threatened
• Isolated inappropriately
• Made to feel unwanted or undervalued

Use of Physical Intervention

Physical restraint will be avoided wherever possible.

However, reasonable and proportionate physical intervention may be used only as a last resort where:

• There is an immediate risk of harm to the child or others.
• Calming and de-escalation strategies have been unsuccessful.
• Not intervening would likely result in more serious harm.

The level of intervention must:

• Be the minimum necessary.
• Be proportionate to the risk presented.
• Be used for the shortest possible time.
• Be in the best interests of the child.

Staff will not use physical intervention as a form of punishment.

After an Incident

Following any incident involving physical intervention:

• The child will be comforted and supported to regulate emotions.
• Staff will help rebuild relationships and reintegrate the child positively into the group.
• Parents/carers will be informed on the same day.
• The incident will be recorded in detail.
• Management will review the incident to identify any preventative measures.

Where behaviour is ongoing or complex, an Individual Support Plan may be developed in partnership with parents and relevant professionals.

Partnership with Parents & Professionals

If a child’s behaviour raises ongoing concern, we will:

• Meet with parents/carers to share observations.
• Explore possible underlying causes (developmental, emotional or environmental).
• Agree consistent strategies between home and nursery.
• Seek advice from relevant professionals where appropriate (with consent).

The wellbeing of the child will remain central at all times.

Policy Statement

Prestwick Private Kindergarten is committed to providing high-quality childcare and early learning experiences that promote the wellbeing, safety, development, and rights of all children.

We continuously monitor, evaluate, and improve our practice to ensure we meet the needs of children and families while complying with current legislation, national guidance, and best practice standards.

We welcome feedback from children, parents/carers, staff, and external professionals as part of our commitment to continuous improvement.

Our Commitment to Quality

Parents/carers can be confident that Prestwick Private Kindergarten follows:

• Health and Social Care Standards
• Care Inspectorate requirements and regulations
• Scottish Social Services Council (SSSC) Codes of Practice
• Relevant Scottish Government guidance

The nursery is inspected regularly by the Care Inspectorate to ensure standards and regulations are being met.

Monitoring & Evaluation

Prestwick Private Kindergarten has systems in place to monitor and evaluate:

• Children’s experiences and outcomes
• Quality of care and learning
• Health and safety practices
• Staff practice and professional development
• Parent/carer satisfaction
• Policies and procedures
• Nursery environment and resources

Evaluation is an ongoing process and contributes to continuous improvement planning.

Self-Evaluation & Improvement

We use recognised quality frameworks and guidance documents including:

• How Good Is Our Early Learning and Childcare
• Health and Social Care Standards
• Realising the Ambition
• Care Inspectorate Quality Frameworks

Self-evaluation includes feedback from:

• Children
• Parents/carers
• Staff
• External agencies and professionals
• Care Inspectorate reports and recommendations

This information helps identify:

• Strengths
• Areas for improvement
• Training needs
• Future development priorities

Staff Qualifications & Training

To maintain high standards:

• Qualified and competent staff are employed.
• Staff are supported through induction, supervision, and ongoing professional learning.
• Staff maintain required registrations and mandatory training.

At least one staff member with a current First Aid qualification will always be present within the nursery.

Food preparation will be carried out by staff holding appropriate Food Hygiene/Food Handling qualifications or under appropriate supervision.

The nursery follows:

Food Standards Scotland

CookSafe Food Safety Assurance System

CookSafe Guidance

Leadership & Management

A responsible person in charge will always be available during operational hours to:

• Support staff
• Oversee nursery operations
• Respond to concerns or emergencies
• Communicate with parents/carers

Parents/carers are welcome to:

• Contact the nursery at any time
• Arrange discussions with management
• Raise suggestions, concerns, or feedback

Partnership Working

Prestwick Private Kindergarten values partnership working and will develop links with relevant organisations and services where appropriate, including:

• Local schools
• Health professionals
• Childcare networks
• Community groups
• Early years support services

The nursery is also a member of:

Federation of Small Businesses

Risk Assessments & Safety Monitoring

Regular risk assessments are carried out to ensure the safety and wellbeing of children, staff, and visitors.

Risk assessments are:

• Reviewed regularly
• Updated following incidents or changes
• Monitored as part of quality assurance procedures

Health and safety systems form part of ongoing nursery evaluation and improvement.

Feedback & Complaints

We encourage open communication and value feedback from families and staff.

Feedback may be gathered through:

• Questionnaires and evaluations
• Meetings and discussions
• Suggestion opportunities
• Complaints and compliments procedures

Feedback is used constructively to improve the quality of our service.

Policy Statement

Prestwick Private Kindergarten is committed to providing a safe, secure, and healthy environment for all children, staff, students, volunteers, visitors, and contractors.

We recognise that effective risk assessment is essential in identifying hazards, reducing risks, and preventing accidents or harm. Risk assessments help ensure children can play, learn, and explore safely while still experiencing appropriate challenge and managed risk.

The safety and wellbeing of children is our priority at all times.

Policy Aims

We aim to:

• Identify hazards and assess risks within the nursery environment and activities.
• Reduce or remove risks where reasonably practicable.
• Maintain safe premises, equipment, and working practices.
• Promote a positive culture of health and safety.
• Ensure staff understand their responsibilities regarding risk management.
• Support children to experience safe and appropriate risk-taking opportunities.

What is a Risk Assessment?

A risk assessment is the process of:

1. Identifying hazards
2. Assessing the likelihood and severity of harm
3. Implementing control measures to reduce risks
4. Reviewing procedures regularly

Risk assessments help ensure hazards are managed appropriately while allowing children to benefit from active learning and play experiences.

Responsibilities

Management Responsibilities

Management will:

• Ensure risk assessments are completed and reviewed regularly.
• Ensure staff receive appropriate training and guidance.
• Monitor health and safety procedures.
• Take action to reduce identified risks.
• Ensure records are maintained appropriately.

Staff Responsibilities

All staff must:

• Remain vigilant regarding hazards and safety concerns.
• Follow risk assessments and safe working procedures.
• Report hazards, defects, accidents, or concerns immediately.
• Carry out daily safety checks where required.
• Supervise children appropriately at all times.
• Support children to understand safety boundaries.

Failure to follow safe practice may result in disciplinary action.

Areas Requiring Risk Assessment

Risk assessments may be carried out for, but are not limited to:

Premises & Environment

• Indoor play areas
• Outdoor play spaces
• Entrances and exits
• Toilets and changing areas
• Kitchen and food preparation areas
• Storage areas

Activities & Equipment

• Large play equipment
• Physical play
• Sensory play
• Use of tools or scissors
• Water play
• Cooking activities
• Outings and trips

Health & Safety Risks

• Slips, trips, and falls
• Fire safety
• Electrical equipment
• COSHH/hazardous substances
• Infection control
• Allergies and medical needs
• Lone working
• Manual handling

Individual Needs

Individual risk assessments may also be completed for:

• Children with additional support needs
• Medical conditions
• Allergies
• Behavioural or safeguarding concerns

Daily Safety Checks

Staff will carry out regular checks of:

• Indoor and outdoor areas
• Equipment and resources
• Security arrangements
• Hygiene and cleanliness
• Access routes and exits

Unsafe equipment or areas will be removed from use immediately where necessary.

Managing Risk During Play

Prestwick Private Kindergarten recognises that children benefit from experiencing challenge and managed risk during play and learning.

Staff will:

• Encourage children to assess risks safely
• Provide age-appropriate challenges
• Support children to develop confidence and resilience
• Balance safety with opportunities for exploration and independence

Risk assessments are intended to support safe learning experiences rather than eliminate all risk.

Recording & Reviewing Risk Assessments

Risk assessments will:

• Be recorded where appropriate
• Be reviewed regularly
• Be updated following:
  • Accidents or incidents
  • Changes to activities or environments
  • New equipment or procedures
  • Changes in children’s needs
  • Legislative or guidance updates

Accidents, Incidents & Near Misses

All accidents, incidents, and near misses will be:

• Recorded appropriately
• Reviewed to identify contributing factors
• Used to improve safety procedures and risk assessments

Where required, incidents will be reported in line with:

• RIDDOR regulations
• Care Inspectorate guidance
• Nursery procedures

Training

Staff will receive appropriate health and safety and risk assessment training as part of:

• Induction
• Ongoing professional development
• Mandatory training updates

Policy Statement

Prestwick Private Kindergarten recognises that children learn, develop, and gain confidence through exploration, challenge, and managed risk-taking experiences.

We believe children should be supported to take age-appropriate risks within safe boundaries to help them develop:

• Independence
• Confidence
• Problem-solving skills
• Physical abilities
• Decision-making skills
• Resilience

We aim to provide an environment where children can safely explore, experiment, and challenge themselves while being appropriately supervised and supported.

Policy Aims

We aim to:

• Promote children’s independence and confidence.
• Encourage children to explore and challenge themselves safely.
• Support children to assess and manage risks appropriate to their age and stage of development.
• Balance safety with opportunities for learning and growth.
• Work in partnership with parents/carers to support children’s development.

Learning Through Managed Risk

Children benefit from opportunities to experience challenge and managed risk in everyday activities.

Examples may include:

• Babies learning to crawl, stand, or take first steps
• Toddlers learning to climb stairs
• Carrying objects or pouring drinks
• Climbing, balancing, or running
• Using tools, loose parts, or outdoor equipment
• Exploring outdoor environments
• Developing self-help and independence skills

Although these activities involve some level of risk, they are important for children’s physical, emotional, and cognitive development.

Adults will use professional judgement to decide:

• When children require support
• When children can attempt tasks independently
• When intervention is necessary to keep children safe

Supervision & Support

Children will be supervised appropriately at all times.

Staff will:

• Encourage children to attempt tasks independently where appropriate.
• Support children according to their individual developmental stage.
• Promote confidence and resilience.
• Help children learn about safety and boundaries.
• Avoid unnecessary intervention that may limit learning opportunities.

Support may include:

• Verbal encouragement
• Demonstration
• Gentle reassurance
• Physical support where necessary

Staff will carefully balance challenge with safety to minimise unnecessary risk while promoting learning and independence.

Partnership with Parents/Carers

We recognise the importance of working in partnership with families to support children’s independence and development.

Parents/carers are encouraged to:

• Support children in developing independence skills
• Provide opportunities for challenge and exploration
• Discuss any concerns regarding risk-taking or physical play with staff

We aim to help children enjoy safe experiences without becoming overprotected.

Accidents & Minor Injuries

While every effort is made to minimise risk, we recognise that minor accidents or bumps may occasionally occur as children learn new skills.

Staff will:

• Carry out appropriate risk assessments
• Supervise children carefully
• Respond promptly to accidents or concerns
• Record and report accidents appropriately

Risk-taking opportunities will always be balanced with reasonable safety measures.

Clothing & Play

Children are encouraged to wear practical and comfortable clothing suitable for active play and exploration.

As part of children’s learning experiences:

• Children may participate in messy play
• Outdoor play takes place regularly
• Creative and physical activities are encouraged

Protective clothing will be provided where appropriate; however, children should attend nursery wearing suitable “play clothes” to allow freedom of movement and exploration.

Inclusion

All children will be supported to participate in risk-taking and challenge at a level appropriate to:

• Their age
• Stage of development
• Confidence
• Individual needs
• Additional support requirements

Reasonable adjustments will be made to ensure all children can access opportunities safely.

Policy Statement

Prestwick Private Kindergarten is committed to recruiting, selecting, and retaining staff who are suitable, qualified, and committed to safeguarding and promoting the welfare of children.

We recognise our responsibility to ensure all recruitment procedures are fair, consistent, transparent, and compliant with current legislation and safeguarding guidance.

Safer recruitment practices are followed at all times to help protect children from harm and ensure the nursery employs individuals who are suitable to work with children.

Policy Aims

We aim to:

• Recruit staff who are suitably qualified, experienced, and competent.
• Ensure safeguarding is central to all recruitment decisions.
• Promote equality, diversity, and inclusion throughout recruitment processes.
• Prevent unsuitable individuals from working with children.
• Comply with employment law, Care Inspectorate requirements, and safer recruitment guidance.
• Ensure all staff understand their responsibilities regarding safeguarding and professional conduct.

Equal Opportunities

Prestwick Private Kindergarten is committed to equal opportunities and will ensure no applicant is discriminated against on the grounds of:

• Age
• Disability
• Gender reassignment
• Marriage or civil partnership
• Pregnancy or maternity
• Race
• Religion or belief
• Sex
• Sexual orientation

Recruitment decisions will be based on suitability, qualifications, experience, and ability to fulfil the role requirements.

Safer Recruitment Principles

Safeguarding children is a priority throughout all stages of recruitment.

The nursery will:

• Clearly state safeguarding responsibilities within job adverts and job descriptions.
• Inform applicants that safeguarding checks will be undertaken.
• Obtain references prior to employment where possible.
• Verify qualifications and employment history.
• Conduct interviews to assess suitability to work with children.
• Carry out PVG (Protecting Vulnerable Groups) checks before employment commences where required.
• Ensure all staff understand safeguarding expectations.

Recruitment Procedure

Advertising Vacancies

Vacancies may be advertised internally or externally using appropriate platforms.

Advertisements will include:

• Job title and responsibilities
• Required qualifications and experience
• Safeguarding commitment statement
• Requirement for PVG membership/checks

Application Process

Applicants will normally be required to:

• Complete an application form or submit a CV
• Provide a full employment history
• Explain any gaps in employment where appropriate
• Provide details of qualifications and experience

Interview Process

Suitable candidates will be invited to interview.

Interviews may include:

• Safeguarding-related questions
• Discussion of previous experience
• Assessment of suitability to work with children
• Practical tasks where appropriate

Notes from interviews will be retained securely.

References

At least two references will normally be obtained, including:

• The most recent employer
• A professional reference relevant to childcare or employment history

References may be requested before employment begins.

Any concerns arising from references will be explored further before appointment.

PVG & Background Checks

All relevant staff, students, and volunteers will be required to undergo membership of the:

Disclosure Scotland

Protecting Vulnerable Groups (PVG) Scheme.

Employment may be withdrawn if:

• Checks identify information making the individual unsuitable to work with children
• False or misleading information has been provided

Verification Checks

Before employment commences, the nursery will verify:

• Identity
• Right to work in the UK
• Qualifications
• Employment history
• References
• PVG membership where applicable

Copies of relevant documentation will be stored securely.

Induction

All new staff will complete an induction process which includes:

• Safeguarding and child protection
• Health and safety procedures
• Nursery policies and procedures
• Emergency procedures
• Professional conduct expectations
• Confidentiality and GDPR

New staff may be subject to a probationary period.

Volunteers & Students

Volunteers and students are valued members of the nursery community but:

• Will not be left unsupervised with children unless fully vetted and authorised
• Must follow nursery policies and procedures
• May require PVG checks depending on their role and placement

Confidentiality & Data Protection

Recruitment information will be handled confidentially and stored in accordance with GDPR and data protection legislation.

Only authorised individuals will have access to recruitment records.

Policy Statement

Prestwick Private Kindergarten is committed to providing a safe, secure, and protected environment for all children, staff, parents/carers, and visitors.

The safety and wellbeing of children is our highest priority. We take all reasonable steps to ensure children are cared for securely and are only released to authorised individuals.

The nursery premises have been designed and maintained to promote safety, security, and effective supervision at all times.

Security of the Premises

To maintain security within the nursery:

• External doors will remain secure during operational hours.
• Entry to the nursery will be controlled by staff.
• Visitors will not be permitted unsupervised access to children.
• Unknown visitors may be asked to provide identification.
• Staff will remain vigilant regarding security and safeguarding concerns.

We believe the safest and most secure way of admitting individuals into the nursery is for a member of staff to personally open secured doors whenever possible.

This also supports the warm, personal approach we aim to provide to families.

Arrival & Collection Procedures

Children will only be released to:

• Their parent/carer, or
• An authorised adult named by the parent/carer

Parents/carers may be asked to provide or confirm a reference number during the settling-in period or whenever staff are unfamiliar with the individual collecting the child.

If someone different is collecting a child:

• Parents/carers must inform the nursery in advance.
• The authorised person may be required to provide the child’s collection reference number.
• Identification may also be requested where necessary.

Children will not be released where staff are uncertain about the identity or authorisation of the individual collecting them.

Unauthorised Collection

If collection arrangements change and the nursery has not been informed:

• The child will remain safely supervised within the nursery.
• Staff will attempt to contact the parent/carer using the contact details provided.
• The child will not be released until authorisation has been confirmed.

Where staff believe a child may be at risk, management and safeguarding procedures will be followed.

Non-Attendance Procedures

Parents/carers are asked to notify the nursery if their child will not be attending.

If a child does not arrive as expected and no notification has been received:

• The nursery will attempt to contact parents/carers within a reasonable timeframe.
• Emergency contacts may be contacted if necessary.
• All attempts to contact families will be recorded.

This procedure is in place to safeguard children and ensure their wellbeing.

Changes to Family Information

Parents/carers are responsible for informing the nursery immediately of any changes to:

• Contact numbers
• Home address
• Emergency contacts
• Medical information
• Court orders or legal arrangements
• Collection arrangements
• Family circumstances affecting the child

Accurate information is essential to ensure children’s safety.

Separated Parents & Court Orders

Where parents/carers separate or divorce, the nursery must be informed of any arrangements relating to the collection of the child.

Unless there is a legal document stating otherwise, both parents with parental rights may collect their child.

If a parent/carer wishes to prevent another individual from collecting a child, official legal documentation (such as a court order) must be provided to the nursery.

Staff cannot enforce verbal requests without supporting legal documentation.

All information relating to family circumstances will be handled sensitively and confidentially.

Visitor Procedures

All visitors to the nursery:

• Must report to a staff member upon arrival
• May be required to sign in and out
• Will be supervised where appropriate
• Must follow nursery safeguarding and health & safety procedures

Unknown or suspicious visitors will be challenged appropriately.

Staff Responsibilities

Staff are responsible for:

• Following nursery security procedures at all times
• Remaining vigilant regarding safeguarding concerns
• Challenging unknown individuals politely and appropriately
• Reporting concerns or security breaches immediately
• Ensuring children remain supervised at all times

Statement of Intent

At Prestwick Private Kindergarten, we are committed to providing a safe sleep environment for all babies in our care. We work in partnership with parents and follow current guidance to reduce the risk of Sudden Infant Death Syndrome (SIDS) and always promote safer sleep practices.

Safer Sleep Principles

• Babies are always placed on their backs to sleep
• Babies sleep on a firm, flat surface (fully flat pram)
• Sleep spaces are kept clear (no pillows, duvets, soft toys or loose items)
• Blankets, where used, are firmly tucked in and not above the shoulders
• Babies are placed in a feet-to-foot position
• Babies do not wear hats during sleep (unless medically advised)

Sleep Environment

• Babies sleep in fully flat, firm-based prams suitable for sleep
• Each child has their own bedding, which is washed regularly
• Babies will never be put to sleep with a bottle
• If a baby falls asleep in an unsafe place (e.g. car seat, bouncer, sofa or in arms), they will be moved to a safe sleep space
• If a child arrives asleep, staff will ensure they are safe before allowing them to continue sleeping

Supervision

• Babies are closely supervised at all times during sleep
• Sleeping babies remain within sight and hearing of staff
• Regular checks are carried out and recorded
• Monitors may be used to support supervision but do not replace direct observation

Outdoor Sleep (Veranda)

At Prestwick Private Kindergarten, babies may sleep outdoors on the veranda when conditions are safe and suitable.

• Babies are protected from direct sunlight, strong wind and extreme temperatures
• Prams are positioned in shade with good airflow
• Babies are checked regularly to ensure they are comfortable and at a safe temperature
• Outdoor sleep will not take place if the weather conditions are unsuitable
• Parent permission will be obtained for outdoor sleep

Use of Rain Covers

• Rain covers are used only when necessary (e.g. rain or wind)
• They are used for the shortest time possible
• Staff are aware that rain covers can trap heat and reduce airflow
• Babies are monitored closely for signs of overheating

Temperature and Positioning

• Babies must not be overheated or too cold
• Clothing and bedding are adjusted appropriately
• Babies’ temperature is checked regularly (neck/chest)
• Prams must not be placed near radiators or other heat sources

Settling and Routines

• Information is gathered from parents about each child’s sleep routine
• If a child falls asleep in an unsafe place (e.g. car seat), they will be moved to a safe sleep space
• Babies are never put to sleep with a bottle

Working in Partnership with Parents

• Parents are provided with our safer sleep policy during induction
• We work with parents to support children’s sleep safely and consistently, in line with guidance

Staff Training

• All staff receive training on safer sleep practices and reducing the risk of SIDS
• Staff are expected to follow this policy consistently
• The nursery will keep up to date with current safer sleep guidance.
• Any updates or changes will be implemented into practice, and staff will be informed and provided with further training where required.
• Any concerns or unsafe practices must be addressed immediately and reported

Further Information

The Lullaby Trust: https://www.lullabytrust.org.uk
NHS: https://www.nhs.uk/conditions/sudden-infant-death-syndrome-sids/

Policy Statement

Prestwick Private Kindergarten is committed to providing a safe, healthy, and professional environment for children, staff, parents/carers, and visitors.

The nursery recognises that smoking, alcohol misuse, and the misuse of drugs or other substances can negatively affect health, safety, wellbeing, and professional conduct. We operate a zero-tolerance approach where the safety and wellbeing of children may be affected.

All staff are expected to remain fit to carry out their duties safely and professionally at all times.

Policy Aims

We aim to:

• Protect children from exposure to smoking, alcohol, drugs, and harmful substances.
• Provide a safe and healthy environment for everyone.
• Promote healthy lifestyles and positive role modelling.
• Ensure staff understand their responsibilities regarding substance misuse.
• Manage concerns relating to alcohol, smoking, or substance misuse fairly and appropriately.

Smoking

Prestwick Private Kindergarten operates a strict no-smoking policy.

Smoking, including the use of:

• Cigarettes
• E-cigarettes/vapes
• Tobacco products

is prohibited:

• Inside nursery premises
• In outdoor play areas
• Near entrances or exits
• In vehicles used for nursery purposes
• During outings where children are present

Staff must not smoke while supervising children or while representing the nursery.

Children will not be exposed to second-hand smoke at any time.

Staff who smoke during authorised breaks must:

• Smoke away from nursery premises and children
• Wash hands thoroughly before returning
• Ensure clothing does not carry strong smoke odours where possible

Alcohol

Staff must not:

• Consume alcohol during working hours
• Attend work under the influence of alcohol
• Store alcohol on nursery premises unless authorised for specific purposes

Any employee believed to be under the influence of alcohol while at work may be removed from duties immediately if children’s safety or wellbeing could be affected.

Drugs & Substance Misuse

The nursery has a zero-tolerance approach to:

• Illegal drug use
• Possession or distribution of illegal substances
• Misuse of prescription medication
• Use of psychoactive substances while at work

Employees must not:

• Attend work under the influence of illegal drugs or substances
• Consume illegal substances on nursery premises
• Misuse prescribed or over-the-counter medication in a way that affects their ability to work safely

Staff taking prescribed medication that may affect their ability to perform duties safely must inform management confidentially.

Medication

Employees using prescribed medication should:

• Follow medical advice
• Inform management where medication may:
  • Cause drowsiness
  • Affect concentration
  • Affect supervision or safety responsibilities

Management will consider reasonable adjustments where appropriate.

Visitors & Parents/Carers

Parents/carers and visitors must:

• Refrain from smoking, vaping, drinking alcohol, or using illegal substances on nursery premises.
• Not attend the nursery under the influence of drugs or alcohol where children’s safety may be affected.

If a parent/carer appears intoxicated and staff believe a child may be at risk:

• Management and safeguarding procedures will be followed.
• Alternative emergency contacts may be used where appropriate.
• Relevant agencies may be contacted if necessary.

Safeguarding Concerns

Concerns relating to substance misuse involving:

• Staff
• Parents/carers
• Visitors
• Other adults

will be treated seriously and may result in:

• Safeguarding action
• Disciplinary procedures
• Referral to external agencies where appropriate

The safety and welfare of children will always be the priority.

Disciplinary Action

Breaches of this policy may result in:

• Investigation
• Suspension from duties
• Disciplinary action
• Dismissal for gross misconduct in serious cases

Illegal activity may also be reported to:

Police Scotland

Health Promotion

Prestwick Private Kindergarten promotes healthy lifestyles and positive role modelling for children.

Support and guidance may be offered to employees experiencing difficulties relating to smoking, alcohol, or substance misuse where appropriate.

Policy Statement

Prestwick Private Kindergarten recognises the importance of social media and online communication in modern life. We are committed to ensuring that all use of social networking sites is responsible, professional, and protects the safety, privacy, and dignity of children, families, and staff at all times.

This policy applies to all employees, students, volunteers, and anyone representing the nursery.

All staff are expected to follow guidance set out by the Scottish Social Services Council (SSSC) and maintain public trust and confidence in the childcare profession both inside and outside of work.

Professional Conduct

Staff must always behave professionally when using social networking sites, messaging platforms, or online forums, whether during or outside working hours.

The following behaviour is unacceptable and may result in disciplinary action, including dismissal for gross misconduct:

• Posting derogatory, offensive, discriminatory, or inappropriate comments about:
  • The nursery
  • Children or families
  • Colleagues
  • Management
  • Visitors or professionals
• Sharing confidential information relating to the nursery or service users.
• Posting photographs, videos, or information about children without authorisation.
• Using inappropriate language, bullying behaviour, or harassment online.
• Posting content that could damage the reputation of the nursery or childcare profession.
• Engaging in inappropriate conversations of a sexual, offensive, or discriminatory nature.
• Using social media during working hours unless authorised for nursery purposes.

Relationships with Parents & Families

To maintain professional boundaries:

• Staff must not send friend requests to parents/carers, children, or service users.
• Staff should not engage in private online conversations with parents/carers regarding nursery matters using personal accounts.
• Communication with families must take place through approved nursery communication methods only.

Confidentiality

Confidentiality is essential in every aspect of nursery practice.

Staff must never:

• Share confidential information online.
• Discuss children, families, colleagues, or nursery matters on social media.
• Upload photographs or videos from the nursery onto personal accounts.
• Identify children or families in any online content.

All staff are expected to read, understand, and follow the SSSC guidance:
“Social Media Guidance for Social Service Workers.”

Nursery Facebook & Social Media Pages

Prestwick Private Kindergarten may use social media pages, including Facebook, to share nursery news, activities, and achievements.

To protect children’s rights and privacy, the following procedures will always apply:

1. Photographs or videos of children will only be shared with written parental consent.
2. Children’s identities will be protected wherever possible.
3. Close-up images of children’s faces will not be used without specific permission.
4. Only authorised management staff will administer nursery social media accounts.
5. All nursery social media pages will be monitored regularly.
6. Inappropriate comments or content will be removed immediately.
7. Only respectful, appropriate, and professional images will be shared.
8. Children will always be fully clothed in any images or videos.
9. The dignity, wellbeing, and rights of children will be respected at all times.

Monitoring & Breaches

Any breach of this policy will be investigated and may result in:

• Informal discussion
• Formal disciplinary procedures
• Referral to professional bodies where appropriate

Serious breaches involving safeguarding, confidentiality, or reputational damage may be treated as gross misconduct.

Policy Statement

Prestwick Private Kindergarten is committed to ensuring all staff are appropriately inducted, trained, supported, and developed to provide high-quality care, learning, and safeguarding for children.

We recognise that well-trained and supported staff are essential in maintaining a safe, nurturing, and professional environment. We are committed to promoting continuous professional learning and ensuring staff remain competent, confident, and up to date with current legislation, guidance, and best practice.

Policy Aims

We aim to:

• Provide a thorough induction process for all new staff.
• Ensure staff understand their roles and responsibilities.
• Promote high standards of professional practice.
• Support continuous professional learning and development.
• Ensure staff maintain mandatory qualifications and training.
• Promote safeguarding, health and safety, and children’s wellbeing.

Recruitment & Probationary Period

All newly appointed staff will normally complete:

• A probationary/trial period of three months.
• Regular supervision and support during this time.

At the end of the probationary period, an appraisal/review meeting will be carried out by:

• Cara Louli

The probationary period may be extended where additional support or monitoring is required.

Staff Induction

All new staff, students, and volunteers will complete an induction process appropriate to their role.

Induction will normally be carried out by:

• Cara Louli

The induction process is designed to ensure staff understand nursery procedures, expectations, and safeguarding responsibilities before working independently with children.

Induction Content

During induction, staff will be expected to:

• Read and familiarise themselves with:
  • Nursery policies and procedures
  • Health and Social Care Standards
  • SSSC Codes of Practice
  • Relevant Care Inspectorate guidance

Scottish Social Services Council

SSSC Codes of Practice

• Understand safeguarding and child protection responsibilities.
• Understand whistleblowing procedures.
• Become familiar with health and safety procedures.
• Learn fire evacuation and emergency procedures.
• Understand medication, accident, and incident recording systems.
• Understand infection prevention and hygiene procedures.
• Learn daily routines, responsibilities, and nursery expectations.
• Read the nursery daily diary and communication systems.
• Familiarise themselves with children’s individual needs, including:
  • Medical information
  • Allergies
  • Care plans
  • Additional support needs

Staff moving between rooms or departments must familiarise themselves with the needs and medical information of children within that area.

Mandatory Training

Staff are required to complete and maintain relevant mandatory training, including:

• Child Protection & Safeguarding
• First Aid
• Food Hygiene/Food Handling
• Health & Safety
• Infection Prevention & Control
• Fire Safety
• Additional training relevant to their role

Mandatory training must be updated in line with legislation, guidance, and nursery requirements.

Professional Registration

Qualified childcare staff are required to register with:

Scottish Social Services Council

Staff must:

• Maintain their registration
• Follow the SSSC Codes of Practice
• Meet ongoing professional learning requirements

Continuous Professional Learning & Development

Prestwick Private Kindergarten values continuous professional learning.

Staff are encouraged and expected to:

• Attend training courses and workshops
• Participate in professional development opportunities
• Reflect on and improve practice
• Keep knowledge and skills up to date
• Take responsibility for identifying relevant learning opportunities

Training may include:

• In-house training
• External courses
• Online learning
• Professional reading
• Peer learning and supervision

Staff Development Records

All staff are required to:

• Maintain records of training and professional learning
• Keep certificates and evidence of completed training
• Participate in supervision and appraisal processes

Training and development records will be monitored and reviewed by management.

Supervision & Appraisal

Staff will receive regular:

• Supervision meetings
• Support and guidance
• Performance reviews
• Opportunities for reflection and professional discussion

Appraisals will support:

• Personal development
• Identification of training needs
• Career progression
• Quality improvement within the nursery

Staff Responsibilities

All staff are responsible for:

• Participating fully in induction and training
• Following nursery policies and procedures
• Maintaining professional standards
• Keeping mandatory training up to date
• Seeking support where needed
• Promoting children’s safety, wellbeing, and learning

Aims & Objectives

Our Purpose

Prestwick Private Kindergarten provides high-quality childcare, early learning, and family support within a safe, nurturing, inclusive, and stimulating environment where children are respected, valued, and encouraged to reach their full potential.

We aim to work in partnership with parents/carers to support children’s learning, development, wellbeing, and happiness through meaningful relationships, high standards of care, and play-based learning experiences.

Our Service

Prestwick Private Kindergarten offers:

• Full-time and part-time childcare
• Early learning and educational experiences
• Wraparound care
• After school care
• Holiday care

We provide care and education for children from:

• 3 months old
• Up to 11 years of age

The nursery currently offers:

• 22 full-time childcare places

Our Educational Approach

Children learn through play, exploration, relationships, creativity, and meaningful experiences.

Our educational programmes are guided by:

• Curriculum for Excellence
• Realising the Ambition
• Pre-Birth to Three
• Building the Ambition
• Health and Social Care Standards

Care Inspectorate

Health and Social Care Standards Guidance

We provide:

• Age and stage appropriate experiences
• Child-centred planning
• Opportunities for outdoor learning
• Creative and sensory experiences
• Opportunities to promote independence and confidence
• Inclusive learning opportunities for all children

Planning and assessment systems are in place to:

• Observe children’s progress
• Record achievements and development
• Support next steps in learning
• Evaluate children’s experiences and outcomes

Our Aims

Prestwick Private Kindergarten aims to:

• Provide high-quality care and education in a safe and nurturing environment.
• Promote children’s wellbeing, confidence, independence, and self-esteem.
• Support children to learn and develop through play and meaningful experiences.
• Ensure children feel safe, respected, included, and valued.
• Promote children’s rights and voices.
• Encourage positive relationships and emotional wellbeing.
• Work in partnership with parents/carers and families.
• Promote equality, diversity, and inclusion.
• Support children to become confident, capable, and resilient individuals.

Inclusion, Equality & Respect

We value and respect every child and family as individuals.

Children and families will be treated fairly and respectfully regardless of:

• Ethnic background
• Culture
• Language
• Religion or belief
• Disability
• Gender
• Family circumstances

Children are encouraged to:

• Express themselves freely
• Share their opinions and ideas
• Respect others and their property
• Develop kindness, empathy, and understanding

Planning includes opportunities to explore:

• Different cultures
• Festivals and celebrations
• Diversity and inclusion
• Children’s rights

Safeguarding & Wellbeing

The safety and wellbeing of children is our highest priority.

Prestwick Private Kindergarten follows:

• Health and Social Care Standards
• SSSC Codes of Practice
• National Child Protection Guidance
• Care Inspectorate guidance

We maintain:

• Robust safeguarding procedures
• Risk assessments throughout the nursery
• Health and safety systems
• Confidentiality and information-sharing procedures

Children are supported to:

• Feel safe and secure
• Develop confidence and resilience
• Grow and thrive at their own pace
• Build positive relationships

Privacy and dignity are respected at all times.

Partnership with Families

We recognise parents/carers as children’s first and most important educators.

We work closely with families through:

• Daily communication
• Shared planning and learning
• Parent meetings
• Feedback opportunities
• Open and respectful relationships

Policies and procedures are available to parents/carers at all times, and feedback is welcomed to support ongoing improvement.

Quality Assurance & Improvement

Prestwick Private Kindergarten is committed to continuous improvement.

Systems are in place to:

• Monitor and evaluate practice
• Review children’s experiences and outcomes
• Reflect on service quality
• Gather feedback from children, families, and staff
• Develop ongoing improvement plans

We use recognised guidance and self-evaluation tools, including:

• How Good Is Our Early Learning and Childcare
• Care Inspectorate quality frameworks
• Building the Ambition guidance

Our Ethos

As a small nursery, we pride ourselves on providing a warm, caring, and personal approach where strong relationships with children and families are at the heart of everything we do.

We strive to create an environment where every child:

• Feels loved and secure
• Is encouraged to be independent and confident
• Is supported to achieve their full potential
• Can enjoy childhood in a safe and nurturing environment

Prestwick Private Kindergarten is committed to providing high-quality childcare and early learning experiences that support every child to flourish.

Policy Statement

Prestwick Private Kindergarten is committed to protecting children, staff, and visitors from the harmful effects of ultraviolet (UV) radiation while encouraging safe outdoor play and learning.

We recognise that children’s skin is particularly sensitive to the sun and that overexposure can increase the risk of skin damage and long-term health problems. We aim to provide a balanced approach that allows children to enjoy outdoor experiences safely.

Policy Aims

We aim to:

• Protect children and staff from overexposure to the sun.
• Promote safe outdoor play and learning.
• Reduce the risk of sunburn and heat-related illness.
• Encourage parents/carers and staff to follow safe sun protection practices.
• Ensure children remain hydrated and comfortable during warm weather.

Sun Safety Procedures

During periods of sunny or warm weather, the nursery will:

• Encourage children to play in shaded areas where possible.
• Limit prolonged exposure to direct sunlight, particularly between 11am and 3pm.
• Encourage regular drinks of water to prevent dehydration.
• Ensure children wear suitable clothing and sun hats.
• Apply sun cream in accordance with parental consent and nursery procedures.
• Monitor children for signs of overheating or sunburn.
• Adapt outdoor activities during extreme temperatures.

Outdoor play remains important for children’s wellbeing and development; however, activities will be managed safely according to weather conditions.

Protective Clothing

Children should attend nursery with:

• A suitable sun hat that protects the face and neck.
• Lightweight clothing that covers shoulders where possible.
• Appropriate footwear for outdoor play.

Parents/carers are encouraged to label all items clearly.

Staff will also model good sun safety practices by wearing appropriate clothing and using sun protection.

Sunscreen

Parents/carers are asked to:

• Apply sun cream to their child before arrival at nursery during sunny weather.
• Provide clearly labelled sun cream if not using nursery sun cream.
• Complete consent forms for staff to reapply sun cream where applicable.

The nursery will:

• Reapply sunscreen during the day where consent has been provided.
• Encourage the use of sunscreen with a minimum SPF 30 and UVA protection.
• Support children in applying sunscreen appropriately according to their age and ability.

Where a child has sensitive skin or allergies, parents/carers must provide suitable products and instructions.

Hydration & Heat Safety

To reduce the risk of dehydration and heat exhaustion:

• Fresh drinking water will be available at all times.
• Children will be encouraged to drink water regularly.
• Staff will monitor children closely during hot weather.
• Physical activity may be reduced during extreme heat.

Signs of overheating or heat exhaustion may include:

• Flushed skin
• Excessive tiredness
• Dizziness
• Headache
• Nausea
• Unusual irritability

Staff will respond immediately to any concerns regarding a child’s wellbeing.

Babies & Young Children

Extra care will be taken with babies and younger children who are more vulnerable to heat and sun exposure.

Babies under 6 months will be kept out of direct sunlight wherever possible.

Staff Responsibilities

Staff are responsible for:

• Following sun safety procedures
• Supervising children appropriately outdoors
• Encouraging hydration
• Reporting concerns relating to heat or sun exposure
• Ensuring shaded areas are used effectively

Parent/Carer Responsibilities

Parents/carers are responsible for:

• Providing appropriate sun hats and clothing
• Applying sunscreen before nursery where requested
• Providing suitable sunscreen products if needed
• Informing the nursery of any allergies or skin sensitivities

Extreme Weather

During periods of extreme heat or severe weather warnings, the nursery may:

• Reduce time spent outdoors
• Change planned activities
• Use indoor alternatives
• Follow relevant public health guidance

Policy Statement

Prestwick Private Kindergarten is committed to promoting sustainability, environmental responsibility, and respect for the natural world.

We believe children should be encouraged from an early age to care for the environment and understand the importance of sustainable practices. Through everyday experiences, play, and learning opportunities, we aim to help children develop positive attitudes towards protecting the world around them.

We are committed to reducing waste, conserving resources, and encouraging environmentally responsible practices throughout the nursery.

Policy Aims

We aim to:

• Promote environmental awareness and sustainable practices.
• Encourage children to care for nature and the environment.
• Reduce waste and unnecessary use of resources.
• Reuse and recycle materials wherever possible.
• Encourage outdoor learning and appreciation of the natural world.
• Develop children’s understanding of responsibility and respect for the environment.
• Involve staff, children, and families in sustainable practices.

Promoting Sustainability in Nursery Practice

Prestwick Private Kindergarten will promote sustainability by:

• Encouraging recycling and reuse of materials.
• Reducing unnecessary waste where possible.
• Conserving energy and water.
• Using resources responsibly.
• Encouraging environmentally friendly habits.
• Reusing loose parts and natural materials in play experiences.
• Limiting unnecessary printing and paper use where appropriate.
• Choosing sustainable resources and equipment when possible.

Children will be encouraged to participate in simple sustainable practices such as:

• Recycling materials
• Tidying and caring for resources
• Gardening and planting
• Saving water
• Turning off lights where appropriate
• Respecting outdoor environments

Outdoor Learning & Nature

We believe outdoor play and learning help children develop a connection with nature and an understanding of the environment.

Children will be provided with opportunities to:

• Explore natural environments
• Observe seasonal changes
• Care for plants and living things
• Participate in gardening activities
• Learn about wildlife and habitats
• Experience outdoor play in all seasons

Outdoor learning supports children’s wellbeing, curiosity, creativity, and environmental awareness.

Sustainable Resources

Where reasonably possible, the nursery will:

• Reuse materials for creative and sensory play
• Reduce single-use items
• Choose durable and reusable resources
• Use environmentally friendly cleaning or craft products where appropriate
• Encourage donations or recycling of suitable materials

Safety, hygiene, and quality will always remain a priority when selecting or reusing resources.

Food & Waste Reduction

The nursery aims to reduce food waste by:

• Planning meals appropriately
• Encouraging healthy portion awareness
• Recycling where facilities allow
• Promoting healthy and sustainable eating habits

Children will be encouraged to value food and avoid unnecessary waste.

Staff Responsibilities

Staff are responsible for:

• Modelling positive environmental behaviours
• Encouraging children’s participation in sustainable practices
• Using resources responsibly
• Supporting outdoor learning experiences
• Promoting respect for the environment

Working with Families

We encourage families to support sustainable practices by:

• Providing reusable items where possible
• Supporting outdoor learning
• Participating in environmental activities and discussions
• Sharing ideas and experiences related to sustainability

We value opportunities to work together to promote environmental awareness within the nursery community.

Inclusion

Environmental learning opportunities will be inclusive, accessible, and appropriate for children’s ages, stages, and individual needs.

All children will be encouraged to participate and develop an understanding of caring for the world around them.

Policy Statement

At Prestwick Private Kindergarten, we are committed to providing a safe, caring, respectful, and inclusive environment for all children, staff, parents/carers, students, and visitors.

All staff members have a professional duty to raise any concerns regarding the welfare, safety, or wellbeing of children, colleagues, or families. Concerns raised in good faith will always be treated seriously, sensitively, and confidentially.

No member of staff will suffer discrimination, victimisation, or unfair treatment as a result of reporting genuine concerns.

Whistleblowing

Whistleblowing is the act of reporting concerns about unsafe, illegal, inappropriate, or unethical practice within the nursery.

Staff are encouraged to report concerns immediately to management if they witness, suspect, or are informed about any situation that may place a child or adult at risk.

Examples of concerns may include, but are not limited to:

• A child being bullied, smacked, pushed, shaken, neglected, humiliated, or placed at risk physically, emotionally, or mentally.
• Inappropriate behaviour towards a child by a staff member, volunteer, student, or visitor.
• A staff member experiencing bullying, intimidation, harassment, discrimination, or verbal, physical, or emotional abuse.
• Sexual harassment or inappropriate conduct.
• A parent/carer being treated disrespectfully or unfairly.
• Unsafe working practices or breaches of nursery procedures.
• Inappropriate use of social media or online communication.
• Concerns regarding safeguarding, health and safety, or professional misconduct.

This list is not exhaustive, and all staff are expected to report ANY concern promptly.

Reporting Concerns

Concerns should normally be reported to:

• The Nursery Manager

If the concern involves management, staff may contact the Care Inspectorate directly.

All reports will be:

• Taken seriously
• Investigated appropriately
• Handled confidentially wherever possible
• Recorded in accordance with nursery procedures

Anonymous disclosures will also be considered and investigated where appropriate.

Bullying & Harassment

Prestwick Private Kindergarten operates a zero-tolerance approach to bullying, harassment, discrimination, or intimidation of any kind.

Bullying may include:

• Verbal abuse
• Physical intimidation
• Threatening behaviour
• Humiliation
• Exclusion
• Online/social media harassment
• Discriminatory behaviour

Any incidents involving bullying or harassment between staff, children, parents/carers, or visitors will be addressed promptly and appropriately.

Confidentiality

All whistleblowing concerns and complaints will be handled with discretion and confidentiality. Information will only be shared with individuals who need to know in order to protect children, staff, or others.

Independent Advocacy & External Reporting

If staff, parents/carers, or visitors feel concerns have not been appropriately addressed internally, they have the right to contact the Care Inspectorate directly.

Care Inspectorate

Compass House
11 Riverside Drive
Dundee
DD1 4NY

Telephone: 0345 600 9527